Florida Judicial Administration Rule 2.440
RULE 2.440. RETENTION OF JUDICIAL BRANCH
ADMINISTRATIVE RECORDS
(a) Definitions.
(1) “Judicial branch” means the judicial branch of
government, which includes the state courts system, the clerk of
court when acting as an arm of the court, The Florida Bar, the
Florida Board of Bar Examiners, the Judicial Qualifications
Commission, and all other entities established by or operating
under the authority of the supreme court or the chief justice.
(2) “Records of the judicial branch” means all records,
regardless of physical form, characteristics, or means of
transmission, made or received in connection with the transaction
of official business by any judicial branch entity and consists of:
(A) “court records,” which means the contents of
the court file, including the progress docket and other similar
records generated to document activity in a case, transcripts filed
with the clerk, documentary exhibits in the custody of the clerk,
and electronic records, videotapes, or stenographic tapes of
depositions or other proceedings filed with the clerk, and electronic
records, videotapes, or stenographic tapes of court proceedings; and
(B) “administrative records,” which means all
other records made or received pursuant to court rule, law, or
ordinance, or in connection with the transaction of official business
by any judicial branch entity.
(b) Retention Requirements. Administrative records in the
judicial branch shall be retained in accordance with the Judicial
Branch Records Retention Schedule approved by the supreme
court.
2002 Commentary
This rule does not apply to court records and files that are
governed by rule 2.075 [renumbered as 2.430 in 2006]. This rule
applies to administrative records.
To provide a consistent schedule for retention of
administrative records in the judicial branch, the Supreme Court
Workgroup on Public Records recommended that the Court adopt
the Judicial Branch Records Retention Schedule. This schedule
uses the legislatively authorized Department of State retention
schedules, as appropriate, and includes a schedule for other
records that are unique to the judicial branch. [This schedule is set
forth at the end of these rules.]
ADMINISTRATIVE RECORDS
(a) Definitions.
(1) “Judicial branch” means the judicial branch of
government, which includes the state courts system, the clerk of
court when acting as an arm of the court, The Florida Bar, the
Florida Board of Bar Examiners, the Judicial Qualifications
Commission, and all other entities established by or operating
under the authority of the supreme court or the chief justice.
(2) “Records of the judicial branch” means all records,
regardless of physical form, characteristics, or means of
transmission, made or received in connection with the transaction
of official business by any judicial branch entity and consists of:
(A) “court records,” which means the contents of
the court file, including the progress docket and other similar
records generated to document activity in a case, transcripts filed
with the clerk, documentary exhibits in the custody of the clerk,
and electronic records, videotapes, or stenographic tapes of
depositions or other proceedings filed with the clerk, and electronic
records, videotapes, or stenographic tapes of court proceedings; and
(B) “administrative records,” which means all
other records made or received pursuant to court rule, law, or
ordinance, or in connection with the transaction of official business
by any judicial branch entity.
(b) Retention Requirements. Administrative records in the
judicial branch shall be retained in accordance with the Judicial
Branch Records Retention Schedule approved by the supreme
court.
2002 Commentary
This rule does not apply to court records and files that are
governed by rule 2.075 [renumbered as 2.430 in 2006]. This rule
applies to administrative records.
To provide a consistent schedule for retention of
administrative records in the judicial branch, the Supreme Court
Workgroup on Public Records recommended that the Court adopt
the Judicial Branch Records Retention Schedule. This schedule
uses the legislatively authorized Department of State retention
schedules, as appropriate, and includes a schedule for other
records that are unique to the judicial branch. [This schedule is set
forth at the end of these rules.]