Giles H. Miller, Jr., of the Est. of Virginia Fletcher Wood v. United States, 949 F.2d 708 (4th Cir. 1991). · Go Syfert
Giles H. Miller, Jr., of the Est. of Virginia Fletcher Wood v. United States, 949 F.2d 708 (4th Cir. 1991). Cases Citing This Book View Copy Cite
“n informal claim must afford the irs clear notice of a demand for refund in order to enable to administration of that office to conduct its affairs”
32 citation events (12 in the last 25 years) across 15 distinct courts.
Strongest positive: Gaynor v. United States (uscfc, 2020-10-28)
Treatment trajectory · 1993 → 2026 · click a year to view as-of
1993 2009 2026
Top citers, strongest first. 22 distinct citers.
discussed Cited as authority (verbatim quote) Gaynor v. United States
Fed. Cl. · 2020 · signal: see also · quote attribution · 1 verbatim quote · confidence high
n informal claim must afford the irs clear notice of a demand for refund in order to enable to administration of that office to conduct its affairs
discussed Cited as authority (rule) Shleifer v. United States
S.D. Fla. · 2025 · confidence medium
Instead, circuit courts have repeatedly held that a refund claim must do more than merely notify the IRS of the deduction sought, but must identify the “essential requirements of each and every refund demand.” Id. at 1580 ; Sanders v. United States, 740 F.2d 886, 890 (11th Cir. 1984) (holding a claim was precluded where plaintiff identified the relevant section of the tax code but did not allege the essential requirements in the original claim); BCS Financial Corp. v. United States, 118 F.3d 522, 525 (7th Cir. 1997) (“[T]o claim a refund for 1981 is not to claim a refund for 1984, even i…
discussed Cited as authority (rule) In Re Long-Distance Tele. Serv. Fed. Excise Tax
D.D.C. · 2008 · confidence medium
E.g., Miller v. United States, 949 F.2d 708, 711 (4th Cir.1991) (refusing to recognize that IRS had informal notice of a claim when taxpayer submitted no written refund request); United States v. Felt & Tarrant Mfg.
discussed Cited as authority (rule) In re Long-Distance Telephone Service Federal Excise Tax Refund Litigation
D.C. Cir. · 2008 · confidence medium
E.g., Miller v. United States, 949 F.2d 708, 711 (4th Cir.1991) (refusing to recognize that IRS had informal notice of a claim when taxpayer submitted no written refund request); United States v. Felt & Tarrant Mfg.
discussed Cited as authority (rule) Tax Appeal of Cosmo World of Hawaii, Inc. v. Okamura
Haw. App. · 2001 · confidence medium
See also Kales, 314 U.S. at 190-93 , 62 S.Ct. 214 (taxpayer had lodged a letter of protest of a deficiency assessment with the taxing authorities which, if successful, would have resulted in a refund); American Radiator, 162 Ct.Cl. 106 , 318 F.2d 915 (relevant notations in taxpayer’s income tax returns, and revenue agent’s knowledge that taxpayer had elected a certain tax treatment and hence believed itself entitled to and expected a certain sum in refunds, sufficient to comprise an informal claim); Bank of Peoria, 874 F.2d at 1166-69 (counsel for the taxpayer trusts had written a letter t…
discussed Cited as authority (rule) Frank Armstrong, Jr. Trust Ex Rel. Arm. v. United States (2×) also: Cited "see, e.g."
W.D. Va. · 2001 · confidence medium
Unlike other cases that have barred civil actions for failure to assert fully a claim at the administrative level, see, e.g., Miller v. United States, 949 F.2d 708, 712 (4th Cir.1991) (holding that taxpayer cannot establish a refund claim by imputing, but not actually providing, factual knowledge to the I.R.S.); Beckwith, 896 F.2d at 863 (holding that stated disagreement with audit assessment, without more insufficiently details grounds for relief); in the instant matter, the Commissioner was apprised of all of the relevant *426 facts and the theory that the transfer created certain liabilitie…
discussed Cited as authority (rule) United States v. LaRosa (2×) also: Cited "see"
D. Maryland · 1997 · confidence medium
Id. at 712-13 (citations omitted).
discussed Cited as authority (rule) Bcs Financial Corporation v. United States
7th Cir. · 1997 · confidence medium
But to claim a refund for 1981 is not to claim a refund for 1984, even if the logic underlying the 1981 claim would suggest to a person knowledgeable about tax law and the affairs of the *525 taxpayer that the taxpayer would also have a claim for 1984. “[I)t is insufficient for a taxpayer to argue that the IRS possessed information from which it could deduce that the taxpayer is entitled to or desires a refund.” Miller v. United States, 949 F.2d 708, 712 (4th Cir.1991).
cited Cited as authority (rule) In Re Darden
Bankr. E.D. Va. · 1996 · confidence medium
There is language in Miller v. United States, 949 F.2d 708, 712 (4th Cir.1991) that would at first reading suggest this result.
discussed Cited as authority (rule) United States v. Jose Luis Martinez-Contreras
4th Cir. · 1994 · confidence medium
See Office of Personnel Management v. Richmond, 496 U.S. 414, 415-16, 432-34 (1990); Miller v. United States, 949 F.2d 708, 712 (4th Cir.1991) ("[T]he Government is not bound by the unauthorized or incorrect statements of its agents."). 14 Moreover, Martinez has not demonstrated the reasonableness of his purported reliance or an ensuing change in his position for the worse.
cited Cited "see" Hunt v. United States
D. Maryland · 2000 · signal: see · confidence high
See Miller v. United States, 949 F.2d 708, 712 (4th Cir.1991).
discussed Cited "see" Addington v. United States
S.D.W. Va · 1999 · signal: accord · confidence high
In order to file a timely claim for refund of taxes paid or collected, the taxpayer must file with the IRS a claim for refund within three (3) years from the date the original tax return was filed, or within two (2) years from the time the tax was paid, whichever period is later. 26 U.S.C. § 6511 (a); United States v. Dalm, 494 U.S. 596 , 110 S.Ct. at 1368 ; accord Miller v. United States, 949 F.2d 708, 711 (4th Cir.1991); Yuen v. United States, 825 F.2d 244, 245 (9th Cir.1987).
discussed Cited "see" Toker v. United States
S.D.N.Y. · 1997 · signal: see · confidence high
See Miller v. United States, 949 F.2d 708, 712 (4th Cir.1991) (“it is clear that neither the government, nor a government agency such as the IRS, can be equitably estopped from asserting its legal rights because of the actions of an agent.”).
cited Cited "see" Webb v. United States
E.D. Va. · 1994 · signal: see · confidence high
See Miller v. United States, 949 F.2d 708, 712 (4th Cir.1991).
cited Cited "see" Anderson v. Commissioner
unknown court · 1993 · signal: see · confidence high
See Miller v. United States , 949 F.2d 708 , 712-713 (4th Cir. 1991) . *308 Petitioners cite Poncelet v. Commissioner , T.C.
cited Cited "see" Lundy v. Commissioner
unknown court · 1993 · signal: see · confidence high
See Miller v. United States , 949 F.2d 708 , 712-713 (4th Cir. 1991) .
discussed Cited "see, e.g." Volvo Trucks of North America, Incorporated, Formerly Known as Volvo Gm Heavy Truck Corporation v. United States (2×)
4th Cir. · 2004 · signal: see also · confidence medium
Corp. v. Merrill, 332 U.S. 380, 385 , 68 S.Ct. 1 , 92 L.Ed. 10 (1947)); see also Miller v. United States, 949 F.2d 708, 712 (4th Cir.1991).
discussed Cited "see, e.g." Volvo Trucks v. United States (2×)
4th Cir. · 2004 · signal: see also · confidence medium
Corp. v. Merrill, 332 U.S. 380, 385 (1947)); see also Miller v. United States, 949 F.2d 708, 712 (4th Cir. 1991).
discussed Cited "see, e.g." Manka v. United States
E.D. Va. · 2000 · signal: see, e.g. · confidence medium
See, e.g., Miller v. United States, 949 F.2d 708, 712 (4th Cir.1991); Estate of Guenzel v. Commissioner, 258 F.2d 248, 253 (8th Cir.1958); Puls v. United States, 387 F.Supp. 760, 764 (N.D.Cal.1974); United States v. Valco Enter., 1992 WL 122702 , at *4 (D.Mass.
discussed Cited "see, e.g." Webb v. United States
4th Cir. · 1995 · signal: see also · confidence medium
See also Miller v. United States, 949 F.2d 708, 712 (4th Cir.1991) ("courts expressly have prohibited the application of the doctrine of equitable estoppel in cases involving the IRS"); Olson v. Mobil Oil Corp., 904 F.2d 198, 201 (4th Cir.1990) ("Equitable tolling is a narrow limitations exception ... [and] applies only when an employer's reliance on the applicable statute of limitations would be inequitable, because the employer wrongfully deceived or misled the plaintiff in order to conceal the existence of a cause of action." (citation and internal quotations omitted)).
discussed Cited "see, e.g." Webb v. United States
4th Cir. · 1995 · signal: see also · confidence medium
See also Miller v. United States, 949 F.2d 708, 712 (4th Cir.1991) (“courts expressly have prohibited the application of the doctrine of equitable estoppel in cases involving the IRS”); Olson v. Mobil Oil Corp., 904 F.2d 198, 201 (4th Cir.1990) ("Equitable tolling is a narrow limitations exception ... [and] applies only when an employer’s reliance on the applicable statute of limitations would be inequitable, because the employer wrongfully deceived or misled the plaintiff in order to conceal the existence of a cause of action.” (citation and internal quotations omitted)).
discussed Cited "see, e.g." Brockamp v. United States
C.D. Cal. · 1994 · signal: see also · confidence medium
A district court may not entertain a suit, however, unless “a claim for refund or credit has been duly filed with the Secretary, according to the provisions of law in that regard, and the regulations of the Secretary established in pursuance thereof.” 26 U.S.C. § 7422 (a); see also Miller v. United States, 949 F.2d 708, 712 (4th Cir.1991) (stating that jurisdictional prerequisite is not waivable by the government).
Giles H. MILLER, Jr., Executor of the Estate of Virginia Fletcher Wood, Plaintiff-Appellant,
v.
UNITED STATES of America, Defendant-Appellee
91-1049.
Court of Appeals for the Fourth Circuit.
Dec 16, 1991.
949 F.2d 708
John Daniel Epps, LeClair, Ryan & Joynes, Richmond, Va., argued (Mary Lloyd Sinnott, on brief), for plaintiff-appellant., Bridget Maria Rowan, Tax Div., U.S. Dept, of Justice, Washington, D.C., argued Shirley D. Peterson, Asst. Atty. Gen., Gary R. Allen, Jonathan S. Cohen, Tax Div., U.S. Dept, of Justice, Washington, D.C., E. Montgomery Tucker, U.S. Atty., Roanoke, Va., for defendant-appellee.
Powell, Murnaghan, Sprouse.
Cited by 25 opinions  |  Published
Pinpoint authority: bottom 54%

OPINION

MURNAGHAN, Circuit Judge:

Giles Miller, Jr., the executor of an estate, filed a claim against the Internal Revenue Service, seeking a federal estate tax refund. Miller argued that the estate was entitled to the refund of taxes paid on three alternative bases: (1) because a formal claim for a refund of the tax paid had been within the prescribed statutory period; (2) because an informal claim for refund had been filed within the prescribed period; or (3) because the IRS could be equitably estopped from denying the refund.

The IRS, while apparently not contesting that a timely-filed refund claim would succeed, nevertheless moved for summary judgment, contending that Miller’s request for a refund was untimely and therefore, that the District Court lacked jurisdiction under 26 U.S.C. § 7422. In addition, the IRS argued that Miller’s estoppel count failed as a matter of law. On February 15, 1991, the district court, upon granting the[*710] summary judgment motion, entered judgment against Miller on all three counts. Miller has appealed.

Miller is the executor of the estate of Virginia Fletcher Wood. The question presented here stems from the holographic will that Wood executed. The residuary clause thereof bequeathed one-half of the residuary estate to the American Cancer Society and the other half to “the State of Virginia organization or foundation engaged in research concerning ailments of the heart and heart trouble.”

Upon Wood’s death on August 28, 1979, Miller offered the will for probate in the Circuit Court of Rappahannock County, Virginia. Miller, realizing the uncertainty regarding the identity of the second residual beneficiary, sought the court’s guidance in the distribution of the residuary estate. He joined all interested parties.

During the pendency of the lawsuit, Miller filed the estate’s federal estate tax return with the IRS on November 26, 1980. On the estate tax return, Miller claimed a charitable deduction for the entire residuary estate on the grounds that it was left to organizations that were exempt from federal taxation. On March 26, 1982, Rupert Winfree, an attorney for the IRS, contacted Miller and audited the estate. Win-free advised Miller that under certain Treasury Regulations, half of the residuary estate likely did not qualify for charitable deduction because a distinct possibility existed that half would go to the testatrix’s heirs at law, as a result of the uncertainty as to the identity of the second residual beneficiary. Winfree urged Miller to pay the estate tax on one half of the residuary estate to allow closing of the estate and to avoid later being required to pay interest at the rate of 20% per annum on any unpaid taxes. Winfree reassured Miller that if the entire residue were determined to enjoy tax-exempt status, the IRS would refund the taxes paid with interest. Nothing was said by Winfree about the necessity of a refund claim to preserve the right to any such refund. Neither did Winfree indicate that a refund claim was not necessary. Relying on Winfree’s statements, in the Spring of 1982, Miller paid the IRS approximately $315,000 in estate taxes and interest. [1]

Meanwhile, the litigation in the Virginia courts over distribution of the residuary estate continued. On July 13, 1982, the Circuit Court of Rappahannock County held that the portion of the residuary clause of Wood’s will that referred to “the state of Virginia organization or foundation engaged in research concerning ailments of the heart and heart trouble” was ambiguous. The circuit court, accordingly, concluded that one half of the residuary estate should pass to Wood’s heirs at law. The American Heart Association appealed the decision and on March 7, 1986, the Virginia Supreme Court reversed the decision of the circuit court, awarding one half of the residuary estate to the American Heart Association.

Miller filed no refund claim from the date the taxes were paid, in April and June 1982, until 1986. It was not until after the Virginia Supreme Court’s decision awarding one half of the residuary estate to the American Heart Association, on April 27, 1986, that Miller finally requested a refund, with interest, from the IRS. The IRS denied Miller’s request, on the basis that the refund request was filed more than two years after the tax had been paid and was, thus, barred under the two-year statute of limitations provided in section 6511 of the Internal Revenue Code. See 26 U.S.C. § 6511(a) (1989).

After the IRS denied his tax refund request, Miller filed suit claiming entitlement to a refund of estate taxes paid. As in the court below, Miller has claimed an entitlement on three alternative bases: (1) because a formal claim had been filed for a refund of the tax paid within the prescribed statutory period; (2) because an informal claim had been filed for refund within the prescribed period; and (3) because the IRS[*711] should be equitably estopped from denying the refund.

Relying on Walkden v. United States, 255 F.2d 681 (6th Cir.), cert. denied, 358 U.S. 825, 79 S.Ct. 41, 3 L.Ed.2d 65 (1958), Miller argues that as long as the Virginia litigation continued, the statute was, in effect, tolled, so that the refund claim did not accrue until the conclusion of the litigation on March 7, 1986. Thus, Miller contends that the April 27, 1986 formal request for refund was made well within the limitations period. The Walkden case held, in a situation involving the probate of two conflicting wills, that the date upon which the statute of limitations contained in section 6511 of the Internal Revenue Code commenced running was the date of the admission to probate of the later probated will. [2] Walkden, 255 F.2d at 681.

In the instant case, however, the formal refund claim that indisputably was filed on April 27, 1986 was more than three years after the filing of the tax return on November 26, 1980, and was more than two years after the 1982 tax payments. See 26 U.S.C. § 6511(a) (1989):

Claim for credit or refund of an overpayment of any tax imposed by this title in respect of which tax the taxpayer is required to file a return shall be filed by the taxpayer within 3 years from the time the return was filed or 2 years from the time the tax was paid, whichever of such periods expires the later, or if no return was filed by the taxpayer, within 2 years from the time the tax was paid.

Thus, Miller has offered no evidence of a formal refund claim within the statute of limitations period provided for in section 6511(a) of the Internal Revenue Code.

In the alternative, Miller has claimed that in the event of a determination that he failed to file a formal refund claim within the statutory period, the lower court should have found that he filed an informal claim within the limitations period. The IRS, while admitting that informal notice of a tax-refund claim can be sufficient if made within the limitations period, nevertheless, has argued that Miller has failed to meet the requirements of an informal notice in that there was no “writing” providing such notice within the limitations period. Any merely oral informal notice, according to the IRS, would be inadequate as a matter of law to prevent the running of the limitations period.

There has evolved a narrow group of “informal” notice of tax-refund claims that have been construed to provide sufficient notice within the limitations period. Courts uniformly have held, however, that to rely on an informal notice of a tax-refund claim, the taxpayer must have presented some type of written notice to the IRS. See, e.g., Vintilla v. United States, 931 F.2d 1444, 1446 (11th Cir.1991); Martin v. United States, 833 F.2d 655, 660 (7th Cir.1987); Furst v. United States, 678 F.2d 147, 151 (Ct.Cl.1982). See also Crenshaw v. Hrcka, 237 F.2d 372, 373 (4th Cir.1956).

In addition to that requirement, the notice must have been sufficient to apprise the IRS that a tax refund is sought and to focus attention on the merits of the dispute. See Angelus Milling Co. v. Commissioner, 325 U.S. 293, 297, 65 S.Ct. 1162, 1164, 89 L.Ed. 1619, reh’g denied, 325 U.S. 895, 65 S.Ct. 1562, 89 L.Ed. 2006 (1945). Accord Martin, 833 F.2d at 660; Furst, 678 F.2d at 151-52. Moreover, “the shortness of the memory of man,” and the need to afford the IRS clear notice of a demand for a refund in order to enable the administration of that office to conduct its affairs, necessitate that the writing be sufficiently specific to apprise the IRS that the taxpayer desires a refund and to pin-point the area of dispute, thereby facilitating an examination of the claim if appropriate. Wrightman Petroleum Co. v. United States, 35 F.Supp. 86, 96 (Ct.Cl.1940), cert. [*712] denied, 313 U.S. 578, 61 S.Ct. 1095, 85 L.Ed. 1535 (1941).

Miller has asserted that the 1980 Form 706 estate tax return, and the 1981, 1982, and 1983 Form 1041 fiduciary tax returns, explicitly and in writing, afforded the IRS notice of the estate’s claim for a refund in a timely manner (albeit informally). Yet the Form 706 estate tax return simply listed Wood’s entire residuary estate as subject to a charitable deduction. As the IRS points out, the form showed no estate tax liability and made no claim for refund of an overpayment because no estate taxes had been paid. In addition, the fiduciary tax returns were inadequate to satisfy the writing requirement. Like the estate tax form, the fiduciary income tax returns showed no tax liability and make no claim for a refund. Although the forms mention ensuing litigation over the charitable bequest, no mention is made of a refund.

Furthermore, we have expressly held that it is insufficient for a taxpayer to argue that the IRS possessed information from which it could deduce that the taxpayer is entitled to or desires a refund. See Beckwith Realty, Inc. v. United States, 896 F.2d 860, 863-64 (4th Cir.1990). A taxpayer cannot establish a refund claim by imputing, but not actually providing, such knowledge or information to the IRS. Id. In the case at bar, it is clear that Miller has failed to produce a writing sufficient to establish informal notice of a tax-refund claim to the IRS.

Finally, in opposition to summary judgment, Miller argued that the IRS should not be permitted to deny the estate a refund, because Winfree (an IRS employee) made ambiguous and misleading statements to Miller that resulted in the estate's current tax problem. Miller points to Win-free’s reassurances that, if the estate paid the tax on one half of the residuary, then the IRS would refund such taxes with interest if the residuary estate ultimately was awarded to a tax-exempt organization. While that was perhaps so, the statement contains no purported waiver of the requirement that a timely refund claim be filed. Miller could have filed a claim or claims contemporaneously with the 1982 payments of tax or for two years thereafter. Nonetheless, based upon Winfree’s statements, Miller maintains that under the doctrine of equitable estoppel the IRS should not be permitted to deny the estate a tax return and to disregard Winfree's contrary assurances. The IRS, on the other hand, has argued that, even if Winfree made misrepresentations (and the IRS contends that he did not), the IRS still cannot be bound by the statements of its agent.

Under relevant case law, it is clear that neither the government, nor a government agency such as the IRS, can be equitably estopped from asserting its legal rights because of the actions of an agent. See, e.g., Posey v. United States, 449 F.2d 228, 234 (5th Cir.1971) (“it is well established that the Government is not bound by the unauthorized or incorrect statements of its agents”); Bay Sound Transp. Co. v. United States, 410 F.2d 505, 510 (5th Cir.), cert. denied, 396 U.S. 928, 90 S.Ct. 263, 24 L.Ed.2d 226 (1969) (“the Government will not be estopped by the unauthorized statements of its agents”); Sanders v. Commissioner, 225 F.2d 629, 634 (10th Cir.1955), cert. denied, 350 U.S. 967, 76 S.Ct. 435, 100 L.Ed. 839 (1956) (“the United States may not be estopped by the unauthorized acts of its agents nor may such agents waive the rights of the United States by their unauthorized acts”). There has been produced no evidence that the statements attributed to Winfree were authorized by any IRS superior.

Furthermore, courts expressly have prohibited the application of the doctrine of equitable estoppel in cases involving the IRS. See, e.g., Automobile Club of Michigan v. Commissioner, 353 U.S. 180, 77 S.Ct. 707, 1 L.Ed.2d 746 (1957) (equitable estoppel cannot be applied against the IRS because of misstatements of law made by its agents); D'Amelio v. United States, 679 F.2d 313, 316 (3rd Cir.1982) (the IRS cannot be estopped from relying on the section 6511(a) claim filing requirement because the IRS lacks “authority to so dispense with an explicit Congressional mandate”); Elrod Slug Casting Mach. Co. v. [*713] O’Malley, 57 F.Supp. 915, 920 (D.Neb.1944) (“the assessment and collection of revenues is a governmental function, and the doctrine of estoppel has no place here”).

Accordingly, the decision of the district court is AFFIRMED. [3]

1

. On April 27, 1982, Miller paid $250,582.98 in estate taxes and on June 15, 1982, Miller paid accrued interest of $62,446.65.

2

. Even assuming we were to adopt Miller's characterization of the Walkden decision, which we decline to do, it is clear that more than three years had elapsed from the date of probate at the time that Miller filed his formal tax refund claim. Furthermore, it is clear that the litigation regarding the identification of the second residual beneficiary had no effect on the date of probate of the will.

3

. It may appear harsh that the bequest to the American Heart Association will be less than if the estate tax refund claim had been timely filed but such results may attach to any statute of limitations. Repose and freedom from a possible claim may, as they do here, free him who asserts a statute of limitations from a belated though otherwise justified claim. Chase Sec. Corp. v. Donaldson, 325 U.S. 304, 314, 65 S.Ct. 1137, 1142, 89 L.Ed. 1628 (1945).