Florida Statute 110.116 - Full Text and Legal Analysis

110.116 Personnel information system; payroll procedures.—

(1) The Department of Management Services shall establish and maintain, in coordination with the payroll system of the Department of Financial Services, a complete personnel information system for all authorized and established positions in the state service, with the exception of employees of the Legislature, unless the Legislature chooses to participate. The department may contract with a vendor to provide the personnel information system. The specifications shall be developed in conjunction with the payroll system of the Department of Financial Services and in coordination with the Auditor General. The Department of Financial Services shall determine that the position occupied by each employee has been authorized and established in accordance with the provisions of s. 216.251. The Department of Management Services shall develop and maintain a position numbering system that will identify each established position, and such information shall be a part of the payroll system of the Department of Financial Services. With the exception of employees of the Legislature, unless the Legislature chooses to participate, this system shall include all career service positions and those positions exempted from career service provisions, notwithstanding the funding source of the salary payments, and information regarding persons receiving payments from other sources. Necessary revisions shall be made in the personnel and payroll procedures of the state to avoid duplication insofar as is feasible. A list shall be organized by budget entity to show the employees or vacant positions within each budget entity. This list shall be available to the Speaker of the House of Representatives and the President of the Senate upon request.

¹(2)(a) The department shall contract with an independent software quality assurance and testing provider to work with all stakeholders to:

1. Conduct a comprehensive business process analysis to document current workflows, identify inefficiencies, and develop recommendations to streamline business processes to improve service delivery, reduce redundancy, and enhance operational efficiency.

2. Develop detailed current and future state business, functional, and technical requirements, including, but not limited to:

a. System capabilities and user requirements;

b. Security, accessibility, and compliance standards;

c. Data migration and conversion requirements;

d. Integration points with existing enterprise systems and third-party applications; and

e. Verifiable acceptance criteria for each requirement.

3. Conduct a complete system integration assessment to identify dependencies, interoperability challenges, and strategies for seamless data exchange.

4. Deliver a streamlined transparent process to track, test, and update all system requirements.

5. Submit a report detailing these requirements, process improvements, and any related statutory change recommendations to the chair of the Senate Appropriations Committee, the chair of the House Budget Committee, and the Executive Office of the Governor’s Office of Policy and Budget by June 30, 2026.

(b) This subsection expires July 1, 2026.

History.—s. 20, ch. 79-190; s. 1, ch. 85-11; s. 15, ch. 92-279; s. 55, ch. 92-326; s. 40, ch. 2002-402; s. 4, ch. 2003-138; s. 115, ch. 2003-261; s. 1, ch. 2004-6; s. 59, ch. 2024-228; s. 72, ch. 2025-199.

¹Note.—Section 72, ch. 2025-199, amended subsection (2) “in order to implement Specific Appropriations 2665 through 2671A of the 2025-2026 General Appropriations Act, and notwithstanding the proviso language for Specific Appropriation 2966 in chapter 2023-239, Laws of Florida.”

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