v.
Wilkie
Case: 23-60191 Document: 43-1 Page: 1 Date Filed: 06/18/2024
United States Court of Appeals for the Fifth Circuit United States Court of Appeals Fifth Circuit ____________ FILED June 18, 2024 No. 23-60191 ____________ Lyle W. Cayce Clerk Deborah Strickland, Plaintiff—Appellant, versus Robert Wilkie; United States Department of Veterans Affairs, Defendants—Appellees. ______________________________ Appeal from the United States District Court for the Southern District of Mississippi USDC No. 3:18-CV-750 ______________________________ Before Clement, Southwick, and Ho, Circuit Judges. Leslie H. Southwick, Circuit Judge: The Department of Veterans Affairs (“VA”) suspended an employee for 15 days without pay after a series of events involving her supervisor. The employee appealed her disciplinary decision to the Merit Systems Protection Board (“MSPB” or “Board”), raising claims of disability discrimination as an affirmative defense. The Board refused to consider the entire disciplinary decision after determining one part of the decision was correct. The Case: 23-60191 Document: 43-1 Page: 2 Date Filed: 06/18/2024 No. 23-60191 employee then appealed to district court, which affirmed. We VACATE, REVERSE, and REMAND.[1] FACTUAL AND PROCEDURAL BACKGROUND Deborah Strickland is a secretary and timekeeper in the Information Technology office of the VA in Jackson, Mississippi. A series of events began in November 2017 that ended in Strickland’s 15-day suspension. Feeling un- well on November 9, Strickland called the VA’s “sick line” to report that she would not be coming into work. Because she had no remaining sick leave, she requested her time be categorized as annual leave. VA policy, however, required she seek approval from her supervisor before using annual leave. Because she had not sought that approval, her supervisor, Robert Wolak, marked her as absent without leave, or “AWOL.” When Strickland returned to work on November 13, 2017, she confronted Wolak about the AWOL des- ignation, leading to a heated confrontation. That same day, Strickland spoke with Lisa Tyler-Gee, a Human Resource (“HR”) specialist at the VA, who explained how to request leave under the Family Medical Leave Act (“FMLA”). On December 5, 2017, Tyler-Gee sent Strickland an FMLA memorandum to be signed by her supervisors. When she submitted the memorandum for signature, Strickland apparently made several changes that eliminated restrictions on her FMLA leave and made the memorandum appear to apply to her November 9 absence. Also on December 5, Wolak met with Strickland and several union representatives. Another heated exchange ensued between Strickland and Wolak, and Wolak left the meeting. A few weeks later, on December 21, _____________________ Case: 23-60191 Document: 43-1 Page: 3 Date Filed: 06/18/2024
[*286]No. 23-60191 2017, Wolak had another argument with Strickland after hearing her “ranting” about having to change another co-worker’s timecard. On January 12, 2018, the VA proposed terminating Strickland for these events. The VA presented Strickland with a copy of the proposal, but she refused to sign it. Under 38 U.S.C. § 714(c)(1)(B), Strickland had seven business days to respond to the proposal. She did so in writing on January 18. An additional meeting regarding the proposed removal was held in late January. On February 5, the VA rescinded the January proposal because it listed the wrong deciding official. In a meeting with Wolak, other VA officials, and a union representative, Strickland was given a copy of a memorandum rescinding the January proposal and was shown a copy of a revised proposal. Strickland refused to sign either because her preferred representative was not present. The only difference between the two proposals was the change in the deciding official. A few days later, on February 7, the VA issued the renewed proposal. Strickland was not at work to receive it because she had taken FMLA leave on February 6 and remained on leave until February 21. Consequently, VA officials emailed the proposal to Strickland’s VA email address and sent paper copies via UPS and USPS to Strickland’s latest address on file. Even though Strickland returned to work on February 21, she did not open the email containing the renewed proposal until February 27, citing a backlog of emails because of her absence as the reason for the delay. On March 2, Strickland sent an email containing her response to the renewed proposal to David Wagner, who was the deciding official under the January proposal. Strickland’s response, however, was untimely because the statutory period to respond had expired. 38 U.S.C. § 714(c)(1)(B).
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No. 23-60191 The correct deciding official, Jack Galvin, issued his decision on March 5, 2018. This was 17 business days after the February 7 proposal was issued, which is two business days longer than the 15-business day statutory deadline. § 714(c)(1)(A). The final decision repeated the charges and specifications contained in the February 7 proposal.[2] Galvin “sustained” each charge and specification, which are summarized as follows: “Charge I: Unauthorized Absence,” with a single specification regarding Strickland’s November 9 AWOL mark; “Charge II: Inappropriate Conduct,” with two specifications regarding the altered FMLA memorandum; “Charge III: Conduct Unbecoming of a Federal Employee,” with three specifications regarding Strickland’s November 13, December 5, and December 21 confrontations with Wolak. Despite finding that the charges were supported by substantial evidence, Galvin revised the proposed discipline from removal to a 15-day suspension. This was based on the seriousness of Strickland’s conduct relating to Charge II (altering the FMLA memorandum), while considering that Strickland had “no prior record of discipline and that the suspension is reasonable and commensurate with the offense.” Strickland’s suspension went into effect on March 12, 2018. Strickland timely appealed her temporary suspension to the MSPB, 3 contesting the charges, asserting that the VA violated her due process rights, _____________________ Case: 23-60191 Document: 43-1 Page: 5 Date Filed: 06/18/2024
[*288]No. 23-60191 and raising affirmative defenses of discrimination and retaliation. An Admin- istrative Law Judge (“ALJ”) held a videoconference hearing on August 22, 2018. He conducted the hearing in a “trifurcated” manner. At the instruc- tion of the ALJ, the parties first presented evidence regarding Strickland’s claim that the VA deprived her of due process. After the ALJ determined that “no due process violation had occurred,” the parties then presented tes- timony and evidence on the charges, with Charge III addressed first. The ALJ found that Charge III was supported by substantial evidence. The ALJ concluded that because Charge III was sustained, there was no reason to ad- dress Charges I and II at all. The third and final portion of the hearing ad- dressed Strickland’s affirmative defenses. The ALJ limited Strickland’s presentation to evidence directly related to Charge III. Although Strickland sought to show her discipline was pretextual and unlawfully motivated and to establish comparators to support her discrimination claim, the ALJ refused to hear it.[4] Following the hearing, the ALJ issued his decision sustaining the suspension. Strickland timely challenged the ALJ’s decision by filing a complaint in the United States District Court for the Southern District of Mississippi. Her complaint challenged the manner in which the VA issued the discipline and the MSPB’s post-disciplinary review. The complaint contained separate discrimination claims under the Rehabilitation Act (the same claims that served as the basis for her affirmative defenses). On the VA’s motion to dis- miss, the district court upheld MSPB’s final decision and dismissed Strick- land’s Rehabilitation Act claims. Strickland timely appealed. _____________________ Case: 23-60191 Document: 43-1 Page: 6 Date Filed: 06/18/2024 Case: 23-60191 Document: 43-1 Page: 7 Date Filed: 06/18/2024 Case: 23-60191 Document: 43-1 Page: 8 Date Filed: 06/18/2024 Case: 23-60191 Document: 43-1 Page: 9 Date Filed: 06/18/2024 Case: 23-60191 Document: 43-1 Page: 10 Date Filed: 06/18/2024 Case: 23-60191 Document: 43-1 Page: 11 Date Filed: 06/18/2024 Case: 23-60191 Document: 43-1 Page: 12 Date Filed: 06/18/2024 Case: 23-60191 Document: 43-1 Page: 13 Date Filed: 06/18/2024
[*289][*290][*291][*292][*293][*294][*295][*296]No. 23-60191 We also examine the ALJ’s decision. The ALJ did not consider whether the penalty was reasonable in light of the Douglas factors. Instead, the ALJ stated that “if the agency is able to meet its burden of proof with respect to any one charge in a multi-charge disciplinary action, then that is sufficient to affirm the agency’s action.” By preventing any evidence on Strickland’s affirmative defenses, including comparators, pretext, or any evidence related to Charges I and II, the ALJ blocked consideration of several Douglas factors. These include “whether the offense was intentional or technical or inadvertent” (part of factor (1)), “the employee’s past work record” (factor (4)), “consistency of the penalty with those imposed upon other employees” (factor (6)), and “mitigating circumstances surrounding the offense” (factor (11)). Douglas, 5 M.S.P.B. at 332. More fundamentally, to the extent the ALJ did analyze any of these factors, he failed to do so on the same terms as Galvin. Under Douglas, the MSPB’s role “is essentially to assure that the agency did conscientiously consider the relevant factors and did strike a responsible balance within tolerable limits of reasonableness.” Douglas, 5 M.S.P.B. at 332–33. ALJs must review whether the VA “establishes the facts on which [its] decision rests by the requisite standard of proof.” Id. at 334. When there are multiple charges, Douglas instructs ALJs to “consider carefully whether the sustained charges merited the penalty imposed by the agency.” Id. The sole charge that Galvin explicitly discussed in analyzing Douglas is Charge II, altering of the FMLA memorandum. The ALJ did not consider anything related to Charge II. Instead, he reviewed only those facts related to Charge III and explicitly refused to consider other charges, even evidence or argument that was relevant to the VA’s decision as a whole. The district court erred by failing to recognize this incongruence in Galvin’s Douglas analysis and the MSPB’s decision.
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No. 23-60191 Thus, we hold that the MSPB’s failure to consider the Douglas factors made its decision unsupported by substantial evidence and otherwise not in accordance with law. Williams, 533 F.3d at 373; 5 U.S.C. § 7703(c)(2)–(3). II. Due process and timeliness claims Strickland raises two additional procedural arguments. She asserts that she was denied due process when the VA sent her the February proposal while she was on leave from February 6 to February 21, 2018. Strickland also argues the VA’s decision is invalid because it was untimely — that is, it was issued 17 business days after February 7 instead of the 15 business days re- quired by 38 U.S.C. § 714(c)(1)(A). Procedural due process rights in continued public employment are contingent on having a property right in said employment. Cleveland Bd. of Educ. v. Loudermill, 470 U.S. 532, 538 (1985). Pretermination notice and an opportunity to respond is required to satisfy due process, but an employee’s pretermination due process rights are limited where post-termination process is available. Id. at 546–47. It is undisputed that Strickland has a property interest in her contin- ued employment at the VA. See Stone v. FDIC, 179 F.3d 1368, 1375 (Fed. Cir. 1999). Even so, we agree with the MSPB and the district court that the steps taken by the VA were sufficient to satisfy Strickland’s pre-discipline due pro- cess rights. Strickland knew the contents of the VA’s proposed discipline since January, submitted comments in response, participated in a meeting on them at the end of January, and met with officials again in February after the January proposal was rescinded and replaced without any substantive change. When VA officials realized that Strickland was absent on February 7, they sent a copy to her work email address and mailed copies through UPS and USPS to Strickland’s address as reflected in the VA’s records.
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No. 23-60191 These actions constituted reasonably diligent steps by the VA to en- sure that Strickland received the February proposal with sufficient time to file a written reply under the statute. Cf. Banks v. FAA, 687 F.2d 92, 95–96 (5th Cir. 1982) (faulting the agency for failing to take reasonable steps to en- sure a disciplined federal employee had access to information the agency re- lied on); Ramirez v. DHS, 975 F.3d 1342, 1350–51 (5th Cir. 2020) (applying Banks where the agency made “no attempt” to obtain and produce evidence when doing so would not have been “unduly burdensome”). Accordingly, there was no denial of procedural due process. On her timeliness argument, Strickland essentially argues that if she must strictly abide by the statutory deadlines in filing her response to the proposed discipline, the agency should be held to the same standard. Because it did not, she argues, the two-day delay in the final decision makes it invalid. But that is not the law. Absent a statutory command, federal courts will not invalidate an agency’s decision solely for exceeding a statutory deadline. Barnhart v. Peabody Coal Co., 537 U.S. 149, 159 (2003). In the federal employment context, an agency’s failure to meet the statutory deadline for disciplinary decisions is considered a procedural error; harm to the employee must be shown, with the employee bearing the burden of showing harm. Diaz v. Dep’t of Air Force, 63 F.3d 1107, 1109 (Fed. Cir. 1995). Strickland has not alleged she suffered any harm by the two-day delay that exceeded the 15-day statutory deadline, or that Congress stripped the VA of authority to act beyond the statutory deadline. III. Unexhausted and forfeited claim Finally, Strickland claims that Galvin, as the deciding official, erred by applying the “substantial evidence” standard of review instead of the “pre- ponderance of the evidence” standard of proof that is normally required to Case: 23-60191 Document: 43-1 Page: 16 Date Filed: 06/18/2024
[*299]No. 23-60191 sustain an agency’s proposed penalty. The VA argues this claim is forfeited because Strickland failed to raise it before the MSPB and the district court.[9] We agree that the claim is unexhausted and forfeited. MSPB regula- tions generally require all evidence and arguments be presented to the ALJ before the record closes. [5] C.F.R. § 1201.59(c); see also Bosley v. MSPB, 162 F.3d 665, 668 (Fed. Cir. 1998). Although the ALJ’s erroneous legal conclu- sions prevented Strickland from presenting relevant evidence and argu- ments, her “substantial evidence” claim could have been raised because it also applied to Charge III. Furthermore, although Strickland flagged the is- sue in district court in the same motion she raised her Douglas claim, the dis- trict court never addressed it.[10] Thus, Strickland’s “substantial evidence” claim is not properly preserved, and we need not address it. Bosley, 162 F.3d at 668; Rollins v. Home Depot USA, 8 F.4th 393, 397 (5th Cir. 2021). * * * We VACATE the district court’s and the MSPB’s orders, REVERSE the district court in part, and REMAND to the district court with instructions to remand to the MSPB for additional proceedings consistent with this opinion. _____________________
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