48 C.F.R. § 14.405

14.405 Minor informalities or irregularities in bids.

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A minor informality or irregularity is one that is merely a matter of form and not of substance. It also pertains to some immaterial defect in a bid or variation of a bid from the exact requirements of the invitation that can be corrected or waived without being prejudicial to other bidders. The defect or variation is immaterial when the effect on price, quantity, quality, or delivery is negligible when contrasted with the total cost or scope of the supplies or services being acquired. The contracting officer either shall give the bidder an opportunity to cure any deficiency resulting from a minor informality or irregularity in a bid or waive the deficiency, whichever is to the advantage of the Government. Examples of minor informalities or irregularities include failure of a bidder to—

(a) Return the number of copies of signed bids required by the invitation;

(b) Furnish required information concerning the number of its employees;

(1) The unsigned bid is accompanied by other material indicating the bidder's intention to be bound by the unsigned bid (such as the submission of a bid guarantee or a letter signed by the bidder, with the bid, referring to and clearly identifying the bid itself); or

(2) The firm submitting a bid has formally adopted or authorized, before the date set for opening of bids, the execution of documents by typewritten, printed, or stamped signature and submits evidence of such authorization and the bid carries such a signature;

(d) Acknowledge receipt of an amendment to an invitation for bids, but only if—

(1) The bid received clearly indicates that the bidder received the amendment, such as where the amendment added another item to the invitation and the bidder submitted a bid on the item; or

(2) The amendment involves only a matter of form or has either no effect or merely a negligible effect on price, quantity, quality, or delivery of the item bid upon; and

(e) Execute the representations with respect to Equal Opportunity and Affirmative Action Programs, as set forth in the clauses at 52.222-22, Previous Contracts and Compliance Reports, and 52.222-25, Affirmative Action Compliance.

[48 FR 42171, Sept. 19, 1983, as amended at 55 FR 25527, June 21, 1990; 62 FR 236, Jan. 2, 1997; 64 FR 10532, Mar. 4, 1999]

Notes of Decisions

Cited in 25 cases (2 in the last 5 years), 1989–2025 · leading case: Centech Grp., Inc. v. United States, 554 F.3d 1029 (Fed. Cir. 2009).

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Centech Grp., Inc. v. United States, 554 F.3d 1029 (Fed. Cir. 2009). “See 48 C.F.R. § 14.405 (2008) (defining requirements as immaterial when the effect on price, quantity, quality, or delivery is negligible); see also Blount, Inc.”

T Square Logistics Servs. Corp. v. United States, 134 Fed. Cl. 550 (Fed. Cl. 2017). · cites it 2× “The court then looked to similar language found in 48 C.F.R. § 14.405 for guidance. Section 14.”

USfalcon, Inc. v. United States, 92 Fed. Cl. 436 (Fed. Cl. 2010). · cites it 2× “2009) (citing 48 C.F.R. § 14.405 ). If a variation from a term or condition is not material “when the effect on price, quantity, quality or delivery is negligible when contrasted with the total cost or scope of the supplies or services being acquired,” 48 C.”

Knowledge Connections, Inc. v. United States, 76 Fed. Cl. 6 (Fed. Cl. 2007). · cites it 4× “Moreover, 48 C.F.R. § 14.405 requires that “[t]he contracting officer either .”

Aerolease Long Beach v. United States, 31 Fed. Cl. 342 (Fed. Cl. 1994). · cites it 2× “405, 48 C.F.R. § 14.405 (1992) (“A minor informality or irregularity is one that is merely a matter of form and not of substance.”

Tel-Instrument Elec. Corp. v. United States, 56 Fed. Cl. 174 (Fed. Cl. 2003). · cites it 3× “Material requirements include those affecting price, quantity, quality, or delivery of the solicited products.”

Shoals Am. Indus., Inc. v. The United States, J.D. Bertolini Indus., Ltd., Intervenor-Defendant-Appellant, 877 F.2d 883 (11th Cir. 1989). · cites it 3× “The court also found that, in initially awarding the contract to Shoals, the Contracting Officer had correctly followed the procedures set forth in 48 C.F.R. 14.405 for resolving “minor irregularities” and “minor informalities.”

Interstate Rock Prods., Inc. v. United States, 50 Fed. Cl. 349 (Fed. Cl. 2001). · cites it 2× “The- term “minor informality” is defined in 48 C.F.R. § 14.405 . A minor informality or irregularity is one that is merely a matter of form and not of substance.”

Orion Int'l Tech. v. United States, 66 Fed. Cl. 569 (Fed. Cl. 2005). · cites it 2× “The intervenor, citing 48 C.F.R. § 14.405 , argues that even if Fiore failed to comply with section L.”

Level 3 Commc'ns, LLC v. United States, 129 Fed. Cl. 487 (Fed. Cl. 2016). “48 C.F.R. § 14.405 (emphasis added). 16 .”

Hill Bros. Const. & Eng'g Co. v. Mtc, 909 So. 2d 58 (Miss. 2005). “48 C.F.R. § 14.405 (1999) (emphasis added).”

Linc Gov't Servs., LLC v. United States, 108 Fed. Cl. 473 (Fed. Cl. 2012). “405, 48 C.F.R. § 14.405 (allowing the contracting officer to waive deficiencies as to minor irregularities); 15.”

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