7 C.F.R. § 400.402
Definitions
Act. The Federal Crop Insurance Act, as amended (7 U.S.C. 1501 et seq.).
Applicant. A person who has submitted an application for crop insurance coverage under the Act.
Authorized person. Any current or past officer, employee, elected official, general agent, contractor, or loss adjuster of FCIC, the insurance provider, or any other government agency whose duties require access to administer the Act.
Disposition of records. The act of removing and disposing of records containing a participant's SSN or EIN by FCIC, or the insurance provider.
FCIC. The Federal Crop Insurance Corporation of the United States Department of Agriculture or any successor agency.
FSA. The Farm Service Agency of the United States Department of Agriculture, or a successor agency.
Insurance provider. A private insurance company approved by FCIC, or a local FSA office providing crop insurance coverage to producers participating in any program administered under the Act.
Past officers and employees. Any officer or employee of FCIC or the insurance provider who leaves the employ of FCIC or the insurance provider subsequent to the effective date of this rule.
Person. An individual, partnership, association, corporation, estate, trust, or other legal entity, and whenever applicable, a state, political subdivision, or an agency of a state.
Policyholder. An applicant whose application for insurance under the crop insurance program has been accepted by FCIC or the insurance provider.
Retrieval of records. Retrieval of a person's records by that person's SSN or EIN, or name.
Safeguards. Methods of security to be employed by FCIC or the insurance provider to protect a participant's SSN or EIN from unlawful disclosure and access.
Storage. The secured storing of records kept by FCIC or the insurance provider on computer disks or drives, computer printouts, magnetic tape, index cards, microfiche, microfilm, etc.
Substantial beneficial interest. Any person having an interest of at least 10 percent in the applicant or policyholder.
System of records. Records established and maintained by FCIC or the insurance provider containing SSN or EIN data, name, address, city and State, applicable policy numbers, and other information related to multiple peril crop insurance policies as required by FCIC, from which information is retrieved by a personal identifier including, but not limited to the SSN, EIN, or name.