ILCS » Chapter 730 · Act 5
Illinois Compiled Statutes

730 ILCS 5/3-5-1 (2026)

Master record file

✓ current as of May 2026
Find cases: SyfertCases citing this section IL-ILGAilga.gov JustiaChapter on Justia CornellLII Search CasesGoogle Scholar
(730 ILCS 5/3-5-1)
    Sec. 3-5-1. Master record file.
    (a) The Department of Corrections and the Department of Juvenile Justice shall maintain a master record file on each person committed to it, which shall contain the following information:
        (1) all information from the committing court;
        (1.5) ethnic and racial background data collected in
    
accordance with Section 4.5 of the Criminal Identification Act and Section 2-5 of the No Representation Without Population Act;
        (1.6) the committed person's last known complete
    
street address prior to incarceration or legal residence collected in accordance with Section 2-5 of the No Representation Without Population Act;
        (2) reception summary;
        (3) evaluation and assignment reports and
    
recommendations;
        (4) reports as to program assignment and progress;
        (5) reports of disciplinary infractions and
    
disposition, including tickets and Administrative Review Board action;
        (6) any parole or aftercare release plan;
        (7) any parole or aftercare release reports;
        (8) the date and circumstances of final discharge;
        (9) criminal history;
        (10) current and past gang affiliations and ranks;
        (11) information regarding associations and family
    
relationships;
        (12) any grievances filed and responses to those
    
grievances;
        (13) other information that the respective Department
    
determines is relevant to the secure confinement and rehabilitation of the committed person;
        (14) the last known address provided by the person
    
committed; and
        (15) all medical and dental records.
    (b) Except as provided in subsections (f) and (f-5), all files shall be confidential and access shall be limited to authorized personnel of the respective Department or by disclosure in accordance with a court order or subpoena. Personnel of other correctional, welfare or law enforcement agencies may have access to files under rules and regulations of the respective Department. The respective Department shall keep a record of all outside personnel who have access to files, the files reviewed, any file material copied, and the purpose of access. If the respective Department or the Prisoner Review Board makes a determination under this Code which affects the length of the period of confinement or commitment, the committed person and his counsel shall be advised of factual information relied upon by the respective Department or Board to make the determination, provided that the Department or Board shall not be required to advise a person committed to the Department of Juvenile Justice any such information which in the opinion of the Department of Juvenile Justice or Board would be detrimental to his treatment or rehabilitation.
    (c) The master file shall be maintained at a place convenient to its use by personnel of the respective Department in charge of the person. When custody of a person is transferred from the Department to another department or agency, a summary of the file shall be forwarded to the receiving agency with such other information required by law or requested by the agency under rules and regulations of the respective Department.
    (d) The master file of a person no longer in the custody of the respective Department shall be placed on inactive status and its use shall be restricted subject to rules and regulations of the Department.
    (e) All public agencies may make available to the respective Department on request any factual data not otherwise privileged as a matter of law in their possession in respect to individuals committed to the respective Department.
    (f) A committed person may request a summary of the committed person's master record file once per year and the committed person's attorney may request one summary of the committed person's master record file once per year. The Department shall create a form for requesting this summary, and shall make that form available to committed persons and to the public on its website. Upon receipt of the request form, the Department shall provide the summary within 15 days. The summary must contain, unless otherwise prohibited by law:
        (1) the person's name, ethnic, racial, last known
    
street address prior to incarceration or legal residence, and other identifying information;
        (2) all digitally available information from the
    
committing court;
        (3) all information in the Offender 360 system on the
    
person's criminal history;
        (4) the person's complete assignment history in the
    
Department of Corrections;
        (5) the person's disciplinary card;
        (6) additional records about up to 3 specific
    
disciplinary incidents as identified by the requester;
        (7) any available records about up to 5 specific
    
grievances filed by the person, as identified by the requester; and
        (8) the records of all grievances filed on or after
    
January 1, 2023.
    Notwithstanding any provision of this subsection (f) to the contrary, a committed person's master record file is not subject to disclosure and copying under the Freedom of Information Act.
    (f-5) At least 60 days before a person's executive clemency, medical release, or parole hearing, if requested, the Department of Corrections shall provide the person and their legal counsel, if retained, a copy of (i) the person's disciplinary card and (ii) any available records of the person's participation in programming and education.
    (g) Subject to appropriation, on or before July 1, 2025, the Department of Corrections shall digitalize all newly committed persons' master record files who become incarcerated and all other new information that the Department maintains concerning its correctional institutions, facilities, and individuals incarcerated.
    (h) Subject to appropriation, on or before July 1, 2027, the Department of Corrections shall digitalize all medical and dental records in the master record files and all other information that the Department maintains concerning its correctional institutions and facilities in relation to medical records, dental records, and medical and dental needs of committed persons.
    (i) Subject to appropriation, on or before July 1, 2029, the Department of Corrections shall digitalize all information in the master record files and all other information that the Department maintains concerning its correctional institutions and facilities.
    (j) The Department of Corrections shall adopt rules to implement subsections (g), (h), and (i) if appropriations are available to implement these provisions.
    (k) Subject to appropriation, the Department of Corrections, in consultation with the Department of Innovation and Technology, shall conduct a study on the best way to digitize all Department of Corrections records and the impact of that digitizing on State agencies, including the impact on the Department of Innovation and Technology. The study shall be completed on or before January 1, 2024.
(Source: P.A. 103-18, eff. 1-1-24; 103-71, eff. 6-9-23; 103-154, eff. 6-30-23; 103-605, eff. 7-1-24; 104-11, eff. 6-20-25.)

    
Notes of Decisions
Cited in 16 cases (3 in the last 5 years), 1996–2023 · leading case: People v. Flournoy, 2016 IL App (1st) 142356 (Ill. App. Ct. 2016).
Sort: Relevance Newest Treatment
People v. Flournoy, 2016 IL App (1st) 142356 (Ill. App. Ct. 2016). · cites it 2× “at 328 (quoting 730 ILCS 5/3-5-1(b) (West 1996)). Following the examination, the trial court indicated that the only “ ‘positive part’ ” of the documents in the file was paperwork showing the defendant had passed his G.”
People v. Dixon, 721 N.E.2d 1172 (Ill. App. Ct. 1999). “1995)); 730 ILCS 5/3-5-1 (730 ILCS *1178 5/3-5-1 (West 1994))); section 130 concerns truth-in-sentencing provisions (Pub.”
Lucas v. Prisoner Review Bd., 2013 IL App (2d) 110698 (Ill. App. Ct. 2013). · cites it 4× “” 730 ILCS 5/3-5-1(b) (West 2010). Weitekamp also relied on section 7(1)(a) of the FOIA, which exempts from inspection and copying “[i]nformation specifically prohibited from disclosure by federal or State law or rules and regulations adopted under federal or State law.”
Staake v. Illinois Dep't of Corr., 2022 IL App (4th) 210071 (Ill. App. Ct. 2022). · cites it 2× “” DOC further explained that “ ‘other information that [DOC] determines is relevant to the secure confinement and rehabilitation of the committed person’ is exempt from release pursuant to 730 ILCS 5/3-5-1(a)(13) [(West 2018)].” According to DOC’s brief on appeal, DOC thus…”
Dep't of Corr. Ex Rel. People v. Adams, 663 N.E.2d 1145 (Ill. App. Ct. 1996). “730 ILCS 5/3-5-1 (West 1994). Thus, the public records hearsay exception applies to these records.”
People v. Flournoy, 2016 IL App (1st) 142356 (Ill. App. Ct. 2017). · cites it 2× “at 328 (quoting 730 ILCS 5/3-5-1(b) (West 1996)). Following the examination, the trial court indicated that the only “ ‘positive part’ ” of the documents in the file was paperwork showing the defendant had passed his G.”
Gayden v. Dep't of Corr., 2020 IL App (4th) 190293-U (Ill. App. Ct. 2020). · cites it 6× “¶3 In September 2018, DOC filed a motion to dismiss pursuant to section 2-619 of the Code of Civil Procedure (Civil Code) (735 ILCS 5/2-619 (West 2016)), arguing the records plaintiff requested were exempt from disclosure pursuant to section 7(1)(a) of FOIA (5 ILCS 140/7(1)(a)…”
Lucas v. Prisoner Review Bd., 2013 IL App (2d) 110698 (Ill. App. Ct. 2013). · cites it 3× “” 730 ILCS 5/3-5-1(b) (West 2010). Weitekamp also relied on section 7(1)(a) of the FOIA, which exempts from inspection and copying “[i]nformation specifically prohibited from disclosure by federal or State law or rules and regulations adopted under federal or State law.”
Scotti v. Taylor (Ill. App. Ct. 2004). · cites it 4× “BACKGROUND In his June 2003 mandamus petition, Scotti alleged that Taylor failed to comply with section 3-5-1(b) of the Unified Code of Corrections (Code) (730 ILCS 5/3-5-1(b) (West 2002)), in that a portion of his good-conduct credit had been revoked and he was not provided…”
Reed v. Wexford Health Sources, Inc. (S.D. Ill. 2022). · cites it 2× “Accordingly, 730 ILCS 5/3-5-1 does not prevent production.”
Lucas v. Prisoner Review Bd., 2013 IL App (2d) 110698 (Ill. App. Ct. 2013). · cites it 3× “” 730 ILCS 5/3-5-1(b) (West 2010). Weitekamp also relied on section 7(1)(a) of the FOIA, which exempts from inspection and copying “[i]nformation specifically prohibited from disclosure by federal or State law or rules and regulations adopted under federal or State law.”
Kenneally v. Dep't of Corr., 2023 IL App (2d) 220349 (Ill. App. Ct. 2023). · cites it 2× “The letter denying the State’s Attorney’s request cited section 3-5-1 of the Code of Corrections (730 ILCS 5/3-5-1 (West 2020)), which requires the Department and the Department of Juvenile Justice to maintain a master record file on each person committed to them.”
Show all 16 citing cases →
— 730 ILCS 5/3-5-1(a) — 1 case
Gayden v. Dep't of Corr., 2020 IL App (4th) 190293-U (Ill. App. Ct. 2020). “¶3 In September 2018, DOC filed a motion to dismiss pursuant to section 2-619 of the Code of Civil Procedure (Civil Code) (735 ILCS 5/2-619 (West 2016)), arguing the records plaintiff requested were exempt from disclosure pursuant to section 7(1)(a) of FOIA (5 ILCS 140/7(1)(a)…”
— 730 ILCS 5/3-5-1(a)(1) — 1 case
Gayden v. Dep't of Corr., 2020 IL App (4th) 190293-U (Ill. App. Ct. 2020). “¶3 In September 2018, DOC filed a motion to dismiss pursuant to section 2-619 of the Code of Civil Procedure (Civil Code) (735 ILCS 5/2-619 (West 2016)), arguing the records plaintiff requested were exempt from disclosure pursuant to section 7(1)(a) of FOIA (5 ILCS 140/7(1)(a)…”
— 730 ILCS 5/3-5-1(a)(13) — 1 case
Staake v. Illinois Dep't of Corr., 2022 IL App (4th) 210071 (Ill. App. Ct. 2022). “” DOC further explained that “ ‘other information that [DOC] determines is relevant to the secure confinement and rehabilitation of the committed person’ is exempt from release pursuant to 730 ILCS 5/3-5-1(a)(13) [(West 2018)].” According to DOC’s brief on appeal, DOC thus…”
— 730 ILCS 5/3-5-1(b) — 12 cases
People v. Flournoy, 2016 IL App (1st) 142356 (Ill. App. Ct. 2016). “at 328 (quoting 730 ILCS 5/3-5-1(b) (West 1996)). Following the examination, the trial court indicated that the only “ ‘positive part’ ” of the documents in the file was paperwork showing the defendant had passed his G.”
Lucas v. Prisoner Review Bd., 2013 IL App (2d) 110698 (Ill. App. Ct. 2013). “” 730 ILCS 5/3-5-1(b) (West 2010). Weitekamp also relied on section 7(1)(a) of the FOIA, which exempts from inspection and copying “[i]nformation specifically prohibited from disclosure by federal or State law or rules and regulations adopted under federal or State law.”
People v. Flournoy, 2016 IL App (1st) 142356 (Ill. App. Ct. 2017). “at 328 (quoting 730 ILCS 5/3-5-1(b) (West 1996)). Following the examination, the trial court indicated that the only “ ‘positive part’ ” of the documents in the file was paperwork showing the defendant had passed his G.”
Staake v. Illinois Dep't of Corr., 2022 IL App (4th) 210071 (Ill. App. Ct. 2022). “” DOC further explained that “ ‘other information that [DOC] determines is relevant to the secure confinement and rehabilitation of the committed person’ is exempt from release pursuant to 730 ILCS 5/3-5-1(a)(13) [(West 2018)].” According to DOC’s brief on appeal, DOC thus…”
Lucas v. Prisoner Review Bd., 2013 IL App (2d) 110698 (Ill. App. Ct. 2013). “” 730 ILCS 5/3-5-1(b) (West 2010). Weitekamp also relied on section 7(1)(a) of the FOIA, which exempts from inspection and copying “[i]nformation specifically prohibited from disclosure by federal or State law or rules and regulations adopted under federal or State law.”
Annotations are extracted automatically from the opinions in the Syfert caselaw corpus and ranked by authority, recency, and treatment. Dots show Syfertize treatment of the citing case itself.