Fla. Admin. Code R. 61B-78.001 (2026)

(1) Each association shall create an online account with the division at https://www2.myfloridalicense.com/condominiums-and-cooperatives/create-online-account/. An association which records after October 1, 2025, shall create an online account with the division within 30 days of initial association recording.

(a) Each association shall include the following information within the online account within 45 days of the effective date of this rule or initial association recording, whichever is later:

1. Contact Information.

a. The name of the association as provided for in the association’s governing documents.

b. The mailing address and county of the association.

c. The email address and phone number for the association.

d. The name and contact information of the association’s community association manager or community association management firm, if applicable.

e. The name and board title for each member of the association’s board.

f. The association website address, if applicable. The association may provide the division with login credentials to the association website.

g. The physical address of the cooperative property.

2. Condominium association buildings. The total number of buildings and for each building in the association:

a. The physical address.

b. The total number of stories, including the habitable and uninhabitable stories.

c. The total number of units.

d. The year the certificate of occupancy was issued.

e. Any construction commenced within the common elements within the previous calendar year for each building within the association. Construction is deemed commenced when a notice of commencement is required or filed.

3. Assessments.

a. The amount of assessments and special assessments for the current fiscal year, including reserves, and the projected amount of assessments and special assessments for the next fiscal year, including reserves.

b. The purpose of the assessments and special assessments.

c. The name of all financial institutions with which the association maintains accounts.

4. Structural integrity reserve study (SIRS) reporting submission. The association shall provide a copy of any structural integrity reserve study and any associated materials through the association’s online account with the division within 5 business days of a request from the department. The department may make requests to the association through the online account.

(b) Each association shall review, verify, and update all required information submitted through its online account with the division on an annual basis, by no later than January 15 of each calendar year.

(c) In addition to the annual update, each cooperative association must update the contact information within its online account with the division within 30 days of any change to contact information.

(d) Annual updates and changes submitted through the online account are deemed received only upon the association’s receipt of electronic confirmation from the department.

(2) The annual fee shall be paid as follows:

(a) The division shall provide to the association an annual fee statement. The failure to receive the annual fee statement shall not relieve the association of the obligation to pay the fee. Annual fees shall be paid online at www.MyFloridaLicense.com or by check or money order made payable to Division of Florida Condominiums, Timeshares, and Mobile Homes.

(b) If the documents are amended during the year to alter the number of units, the association shall pay the annual fee on the highest number of units during the year.

(2) The association shall, within 30 days of a change of address, notify the division in writing of its new mailing address.

(3) Each association that votes to forego retrofitting of the common areas or units of a residential cooperative with a fire sprinkler system, handrails, or guardrails, shall report the voting results and certification information for each affected cooperative to the division within the association’s online account. If retrofitting has been undertaken by a residential cooperative, the association shall report the per-unit cost of such work to the division in the online account within 60 days of recordation of the retrofitting waiver certificate in the public records where the cooperative is located or upon commencement of the retrofitting project. The division shall prepare separate reports of information obtained from associations relating to the waiver of a fire sprinkler system and the waiver of handrails and guardrails and deliver the reports to the Division of State Fire Marshal of the Department of Financial Services no later than September 1 of each year.

(4)(a) As provided for by Section 719.1055, F.S., any vote to waive a retrofitting requirement shall be held at a duly called meeting of the membership, with members voting live and in person, or may be conducted without a membership meeting by written consents, or may be conducted by a combination of the two with the association counting written consents received along with votes cast live and in person at a duly called meeting of the membership. Effective October 1, 2004, retrofitting requirements related to a fire sprinkler system may also be waived by the use of limited proxies cast at a duly called meeting of the membership.

(b) The written consent form utilized by the association must contain a space for the authorized voter to sign and must identify the unit owned. Voting by written consent may be utilized by an association regardless of whether the cooperative documents specifically permit voting by written consent.

Rulemaking Authority 719.501(1)(f), 719.501(3) FS. Law Implemented 719.1055(5), (6), 719.501(1), (2), (3) FS. History–New 2-17-98, Amended 1-28-04, 11-30-04, 2-22-15, 9-1-15, 7-14-26.

Effective: 7/14/2026.