William F. Sanford v. Comm'r of Internal Revenue, 412 F.2d 201 (2d Cir. 1969). · Go Syfert
William F. Sanford v. Comm'r of Internal Revenue, 412 F.2d 201 (2d Cir. 1969). Cases Citing This Book View Copy Cite
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Treasury regulations requiring documentary evidence for entertainment expenses are valid if they interpret statutory substantiation requirements to prevent deductions based solely on unsupported self-serving testimony.

An outside salesman seeks to deduct non-reimbursed entertainment expenses for which he provided only coded desk calendar notations without supporting restaurant receipts. The taxpayer argues that the Treasury Regulation requiring documentary evidence contradicts the Internal Revenue Code, which allows substantiation through adequate records or corroborating evidence. The court holds that Treasury regulations are valid unless unreasonable or plainly inconsistent with the statute. Because the term adequate records is subject to interpretation, the regulation is consistent with the statutory purpose of preventing deductions based solely on unsupported, self-serving testimony. Furthermore, the taxpayer's scanty, coded notations fail to meet the adequacy standard.

851 citation events (552 in the last 25 years) across 5 distinct courts.
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1969 1997 2026
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At page 202 Interpreting adequate records under tax substantiation rules4 citing cases5(c) (2) (iii), the taxpayer was unable to produce any restaurant receipts or other documentary evidence to supplement notations made in code on his desk…opening of page *202 (no citing court says what it cites this page for)
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William F. SANFORD, Appellant,
v.
COMMISSIONER OF INTERNAL REVENUE, Appellee
32905_1.
Court of Appeals for the Second Circuit.
Oct 13, 1969.
Published opinion
412 F.2d 201
Gabriel T. Pap, New York City, for appellant., Issie L. Jenkins, Lee A. Jackson, Robert N. Anderson, Attys., Dept. of Justice; Johnnie M. Walters, Asst. Atty. Gen., Washington, D. C., for appellee.
Waterman, Moore, Friendly.
Cited by 829 opinions  |  Published
PER CURIAM:

Taxpayer, an “outside salesman” for RKO, deducted on his federal income tax return for the year 1963 items of non-reimbursed entertainment expense totaling $5,667.17. The Commissioner disallowed the deduction taken for any of these alleged entertainment expenditures if in excess of $25.00, and allowed the alleged non-reimbursed entertainment expenses that were less than $25.00. The latter figure amounted to $682.86. The former figure totaled $4,984.31, and the dispute here relates to the disallowance of the $4,984.31. The Commissioner disallowed these deductions taken for expenses in excess of $25.00 because, as required by Treasury Regulation 1.274-[*202] 5(c) (2) (iii), the taxpayer was unable to produce any restaurant receipts or other documentary evidence to supplement notations made in code on his desk calendar.

The taxpayer petitioned the United States Tax Court for a redetermination of the tax deficiency resulting from these disallowed deductions. The Tax Court affirmed the Commissioner. Appellant now seeks a review of the decision of the Tax Court. We affirm the Tax Court.

The taxpayer’s only substantial claim is that the above Regulation is invalid because it directly contradicts § 274(d) of the Internal Revenue Code, 26 U.S.C. § 274. That section begins with the statement: “No deduction shall be allowed unless the taxpayer substantiates by adequate records or by sufficient evidence corroborating his own statement * * It is the taxpayer’s contention that the two methods of substantiation outlined in the Code are distinct and unambiguous, and that his desk calendar notes completely satisfied the “adequate records” method of substántiation, a method which the taxpayer argues requires no corroboration of taxpayer’s own personal records.

Taxpayer’s contention is without merit. Treasury regulations are to be upheld unless unreasonable and plainly inconsistent with the statute under which they are promulgated. Commissioner of Internal Revenue v. South Texas Lumber Co., 333 U.S. 496, 68 S.Ct. 695, 92 L.Ed. 831 (1948). Here the disputed Regulation is not inconsistent with the statute, for the phrase “adequate records” is clearly open to interpretation, and the Regulation interprets the phrase so as to carry out the stated congressional purpose of insuring “that no deduction is allowed solely on the basis of his own [the taxpayer’s] unsupported self-serving testimony.” H. Rep. No. 1447 (1962-3 Cum.Bull. 405, 427); S. Rep. No. 1881 (1962-3 Cum.Bull. 707, 741). Moreover, there is, of course, specific statutory authority to enact the present Regulation for § 274(h) delegates authority to the Secretary to prescribe those regulations necessary to carry out the purpose of the section.

Finally, even were we to agree with the taxpayer (which we are not) that documentary evidence was not necessary to fulfill the “adequate records” requirement, the records here would be deficient and inadequate for the calendar notations were extremely scanty and made in a code decipherable only by the taxpayer. This again is in direct contradiction of the congressional intent manifested when the provision was before the Congress. “Generally, the substantiation requirements of the bill [§ 274(d)] contemplate more detailed record keeping than is common today in business expense diaries.” H. Rep. No. 1447, 87th Cong., 2d Sess. p. 23 (1962-63 Cum.Bull. 405, 427).

Affirmed.