C.F.R. » Title 31 » PART 1—DISCLOSURE OF RECORDS › Subpart A—Freedom of Information Act

31 C.F.R. § 1.2

Requirements for making requests

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(a) General information. (1) Requests should be addressed to the FOIA office of the component that maintains the requested records. The appendices to this subpart list the addresses of each FOIA office and the methods for submitting requests to each component. Requesters are encouraged to submit requests online (through FOIA.gov, component web pages or by completing the “Submit an Online Request” form located at https://home.treasury.gov/footer/freedom-of-information-act.

(2) When a requester is unable to determine the appropriate Departmental component to which to direct a request, the requester may send the request to Freedom of Information Act Request, Department of the Treasury, Departmental Offices (DO), Director, FOIA and Transparency, 1500 Pennsylvania Avenue NW, Washington, DC 20220. The FOIA and Transparency team will forward the request to the component(s) that it determines to be most likely to maintain the records that are sought.

(3) A requester who is making a request for records about himself or herself must comply with the verification of identity provision set forth in section 1.26 of subpart C of this part.

(4) Where a request for records pertains to a third party, a requester may receive greater access by submitting either a notarized authorization signed by that individual or a declaration by that individual made in compliance with the requirements set forth in 28 U.S.C. 1746, authorizing disclosure of the records to the requester, or submitting proof that the individual is deceased (e.g., a copy of a death certificate). As an exercise of its administrative discretion, each component can require a requester to supply additional information, if necessary, in order to verify that a particular individual has consented to disclosure.

(b) Description of records sought. Requesters must describe the records sought in sufficient detail to enable Department personnel to locate them with a reasonable amount of effort. To the extent possible, requesters should include specific information that may assist a component in identifying the requested records, such as the date, title or name, author, recipient, subject matter of the record, case number, file designation, or reference number. Requesters should refer to the Appendices of this subpart for additional component-specific requirements. In general, requesters should include as much detail as possible about the specific records or the types of records that they are seeking. If the requester fails to reasonably describe the records sought, the component shall inform the requester what additional information is needed or why the request is deficient. Requesters who are attempting to reformulate or modify such a request may discuss their request with the component's designated FOIA contact or the FOIA Public Liaison. When a requester fails to provide sufficient detail after having been asked to clarify a request, the component shall notify the requester that the request has not been properly made and that the request will be administratively closed.

Notes of Decisions
Cited in 4 cases, 1978–1993 · leading case: Susan B. Long & Philip H. Long v. United States Internal Revenue Serv., 596 F.2d 362 (9th Cir. 1979).
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Susan B. Long & Philip H. Long v. United States Internal Revenue Serv., 596 F.2d 362 (9th Cir. 1979). · cites it 2× “The court held further that whether or not removal of the identifying information would take the material outside the scope of section 6103, the IRS had no duty to remove the identifying material to bring it within the FOIA. Turning first to the obligation of the agency to edit…”
Iron Worker's Sav. & Loan Ass'n v. IWS, Inc., 622 A.2d 367 (Pa. Super. Ct. 1993). “See 31 C.F.R. 1.2(c)(5); 12 C.F.R. 510.5. Although Eagleview has initiated the administrative procedure to obtain the report, it nevertheless filed the motion to compel before the OTS had decided whether to release the joint report, in an effort to force disclosure of the report…”
Fulbright & Jaworski v. Dep't of the Treasury, 545 F. Supp. 615 (D.D.C. 1982). “Plaintiff argues that the age of these documents makes their withholding arbitrary and capricious under 31 C.F.R. § 1.2 . Even though they were written in 1964, the Court agrees with the government that their release could have a possible adverse effect on the process of…”
Commonwealth v. Rasnake, 7 Va. Cir. 521 (Norfolk Cir. Ct. 1978). “14; 31 C.F.R. § 1.2 . The court concludes that the Government must offer evidence in support of *529 its position and that defendant should not be denied his right of cross examination in this connection.”
— 31 C.F.R. § 1.2(c)(5) — 1 case
Iron Worker's Sav. & Loan Ass'n v. IWS, Inc., 622 A.2d 367 (Pa. Super. Ct. 1993). “See 31 C.F.R. 1.2(c)(5); 12 C.F.R. 510.5. Although Eagleview has initiated the administrative procedure to obtain the report, it nevertheless filed the motion to compel before the OTS had decided whether to release the joint report, in an effort to force disclosure of the report…”
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