Ind. Admin. R. 7 (2026)
Admin. R. 7. Judicial Retention Schedules
Indiana Administrative Rules
Rule 7. Judicial Retention Schedules
Effective January 1, 2019
I. General
A. Authority to Dispose of Records.
Clerks of Circuit Court, Judges and other court officers shall dispose of records in the manner set out in this Rule and in accordance with the retention schedules specified herein. The retention schedules set out in this Rule should be presented to the appropriate county records commission, one time only for informational purposes, before disposal of the records. Prior to disposal of judicial records not listed on this schedule, or if special circumstances necessitate the retention or disposal of judicial records in a manner not set forth in this Rule, a circuit court clerk, judge or other officer of the court must seek written authorization from the Indiana Office Judicial Administration (IOJA) to maintain or destroy such records.
B. Authorized Formats of Permanent Records.
Records required to be maintained permanently under this Rule may be maintained in their original format, on microfilm, or in electronic format. The record keeping formats plus the quality and permanency requirements employed for permanent records shall be approved by the IOJA to ensure compliance with this Rule, Administrative Rule 6, and Trial Rule 77.
(1) Microfilmed Records.
Records which may be microfilmed under this Rule must be microfilmed in accordance with the provisions of Administrative Rule 6. The retention schedules will identify which records are authorized to be microfilmed and may provide other specifications such as a time period to maintain a record in its original format before microfilming is permitted.
Microfilming other records is not authorized because the cost of microfilming exceeds the costs of storage for the duration of the retention period. If special circumstances arise, a circuit court clerk, judge, or other officer of the court may seek written authorization from the IOJA to microfilm records other than those herein authorized.
(2) Records in Electronic Form.
Records which may be maintained electronically under this Rule must be stored and preserved in accordance with the provisions of Administrative Rule 6. Records maintained electronically must be kept so that a hard copy can be generated at any time.
C. Records Authorized for Transfer.
Records deemed permanent or authorized for transfer to the Indiana State Archives. Indiana Archives and Records Administration, must follow the Archive’s written procedures and use its approved forms before transfer can occur. With the written approval of the Indiana Supreme Court, records authorized for transfer to the Archives Division of the Indiana Archives and Records Administration may be deposited by said Archive with a local repository, such as a historical society, library, archives, or university, as designated by the Archive and meeting the archival standards of the Archive.
D. Retention Schedules.
These retention schedules are based upon assumptions that because certain records exist, others may be destroyed. Due to fire disasters, or other causes, this may not be true for all Indiana counties. Therefore, the first step is to conduct an inventory to determine if records requiring permanent retention or transfer do indeed exist before destroying records by series whose authority for destruction is based on the fact that other records exist.
The list of retention schedules is arbitrarily arranged by type of jurisdiction and not by court, since jurisdictions overlap from court to court with original, concurrent and exclusive jurisdictions. Different courts in different counties can exercise the same jurisdiction. The date of 1790 means that the record potentially could date from the formation of the county.
The format includes a number, as 85-4.3-04, which gives the year of the schedules (1985), the jurisdiction (4.3, or family law/adoptions) and the record series item (04). As new record series are added, additional numbers will be assigned. If a series is amended, it will be followed by an “R” for “revised.” The jurisdictions, which can be the same for a number of courts, are classified as:
85-1 Civil
85-1.1 Civil
85-1.2 Chancery
85-1.3 Lis Pendens Series
85-1.4 Partitions
85-1.5 Dissolution of Marriage
85-2 Criminal
85-3 Estates
85-3.1 Wills
85-3.2 Estates
85-3.3 Guardianships
85-3.4 Trusts
85-4 Family Law
85-4.1 Juvenile
85-4.2 Paternity
85-4.3 Adoption
85-4.4 Birth Certificate Record
85-5 County Court/Municipal Court/Small Claims
Small Claims
Misdemeanors
Traffic Infractions
Plenary Civil
City Civil Jurisdiction
85-6 Naturalization
85-7 Conciliation
85-8 Special Judicial Functions
85-8.1 Insanity/Mental Health
85-8.2 Epileptic Hearings
85-8.3 Feeble-Minded Hearings
85-8.4 Riley Hospital Hearings
85-8.5 Children Ordered to Public Hospitals
85-8.6 IU Medical Center Hearings
85-8.7 Receiverships
85-8.8 Drainage
87-9 General Schedules
II. Procedure
It is critically important that these schedules be carried out exactly as approved since this is your legal authority to do so, and only for the records so listed. Once a record is destroyed, its information is lost. Do not assume that the record under consideration is the record actually authorized for destruction. You must compare both the title and content before a record series can be destroyed. Work in a spirit of caution. If in doubt, save until you can get advice from the Division of IOJA or the Indiana Archives and Records Administration.
Civil (1)
85-1.1-01R
Entry Docket
1790-c. 1913
maintain permanently meeting the standards of Admin. R. 6.
85-1.1-02
Issue Docket
1790-c. 1913
destroy.
85-1.1-03R
Entry, Issue Docket & Fee Book (Civil Docket, 1970 +)
c. 1913-1990
maintain permanently (may microfilm after 20 years).
85-1.1-04
Change of Venue Record
c. 1873 +
maintain permanently (may microfilm after 20 years and destroy original).
85-1.1-05
Judge's/Bench/Court Docket
1790-c. 1918
destroy.
85-1.1-06
Clerk's Docket Day Book/Scratch Book
1790-c. 1918
destroy.
85-1.1-07
Sheriff's Docket (rare)
1790-c. 1918
destroy.
85-1.1-08
Bar Docket (cases arranged by attorney; not Entry Docket)
1790- +
destroy.
85-1.1-09
Summons Docket (rare)
c. 1790- +
destroy 6 years after date of last entry.
85-1.1-10
Sheriff's Summons Docket (rare)
c. 1790- +
destroy 6 years after date of last entry.
85-1.1-11
Witness Docket/Witness Affidavit Docket
c. 1860's- +
destroy 3 years after date of last entry and audit by State Board of Accounts.
85-1.1-12
Stamp Tax Docket
c. 1933-1965
destroy.
85-1.1-13
Bond Register (bonds filed in civil actions)
c. 1880's- +
destroy 20 years after date of last entry.
85-1.1-14
Misc. Bond Record (bonds filed in civil actions)
c. 1880's- +
destroy 20 years after date of last entry.
85-1.1-15
Recognizance Bond Record-Civil
varies as separate ledger
destroy 20 years after date of last entry.
85-1.1-16
Record of Assignments (rare)
1870's- +
destroy 20 years after date of last entry.
85-1.1-17R
Civil Order Book
1790-1990
maintain permanently meeting standards of Admin.R. 6. May microfilm after 20 years and transfer originals to the Indiana Archives and Records Administration or otherwise dispose of upon approval of the IOJA.
85-1.1-18
Index to Civil Cases/General Index to Civil Order Book/Gen. Index Plaintiff and Gen. Index, Defendant
1790-1990
maintain permanently. May microfilm 20 years after date of last entry, using microfilm system meeting standards set by Supreme Court.
85-1.1-19R
Misc. Order Book
varies, usually 20th Century
maintain permanently. May Microfilm after 20 years and transfer originals to the Indiana Archives and Records Administration or otherwise dispose of upon approval of the IOJA.
85-1.1-19.1R
Nonjudicial Order Book (Certifications and Statutorily Directed Matters)
1989- +
maintain permanently meeting the standards set by the Supreme Court (may microfilm after 20 years).
85-1.1-20
Civil Order Book Complete; Final Order Book Civil
1790-1990, usually 19th Century
transfer to Archives Division, Indiana Archives and Records Administration.
85-1.1-21
General Index to Complete Order Book, Civil
1790-1990
transfer to Archives Division, Indiana Archives and Records Administration.
85-1.1-22
Depositions, opened
1790- +
maintain as part of Civil Case File.
85-1.1-23
Depositions Not Admitted Into Evidence or for Dismissed Cases
1790- +
return to attorney at disposition of case or destroy 1 year after final disposition of case.
85-1.1-24
Docket Sheets
c. 1910-1990
maintain permanently. May microfilm and destroy original 3 years after final disposition of case, unless dissolution of marriage, then may microfilm and destroy original 21 years after disposition.
85-1.1-25R
Plenary Civil Case Files Designated as CP, CT, MT, PL, CC, MF
1790-9/1881
transfer to Archives Division, Indiana Archives and Records Administration.
9/1881-1990
maintain all divorce/dissolution cases; cases where title to real property is in issue; public sector cases; and pre-1941 adoption and bastardy cases in original or in microfilm. For remaining cases, maintain a 2% statistical sample, which is determined by the IOJA with transfer to the Archives Division, Indiana Archives and Records Administration. Destroy remaining files 20 years after final disposition.
90-1.1-25.1R
Civil Miscellaneous Case Files (MI)
1/01/1987- +
retain for 5 years and upon review of trial court. Maintain permanently all tax deed MI cases ordered upon IC 6-1.1-25-4.6.
17-1.1-25.2
Tax Sale Case Files (TS) and (TP)
2017+
maintain permanently in original, microfilm, or electronically if the court has a scanning system approved under Administrative Rule 6 that directly scans or electronically files documents into the court case management system and saves a digital image of a document as part of the electronic case file.
85-1.1-26R
Dismissed Civil Case Files Designated as CP, CT, MI, RS, DR, DC, DN, MH, PO, PL, CC, MF
9/1881- +
Unless relief granted under TR 60(B): (a) those dismissed before trial, destroy 2 years after dismissal; (b) those dismissed during or after trial, destroy 2 years after order to dismiss is given under TR 41.
89-1.1-26.1R
Shorthand Notes/Tapes/ Disks Not Transcribed
1873- +
destroy 3 years after date of trial for CP, CT, MI, RS, DR, MH, PO, CC, and MF.
91-1.1-61
Protective Order Case Files With PO, JQ Designation Under Administrative Rule 8
1/1/1992- +
destroy 3 years after date Order has been entered.
91-1.1-62
Notice and Release of Lien for Medical Assistance (IC 12-1-7-24.6)(c)(1)
1982- +
for those liens formally released by Dept. of Public Welfare, destroy notice and Lien 2 years after release filed.
91-1.1-63
Hardship Driver's License (Emergency Order for Restricted Hardship License) (MI Case # Only)
varies
for independent court action, not a part of a larger case, and if original order in RJO, destroy Case File 2 years after judgment.
17-1.1-65
Expungement Civil Case designated as XP
2015+
destroy 2 years after the final action in the case
Judgments and Executions
85-1.1-27
Judgment Dockets
1790- + pre-1853
transfer to Archives Division, Indiana Archives and Records Administration.
post 1852
destroy docket 20 years after date of last entry.
85-1.1-28
Transcribed Judgment Docket (copy of deteriorated original)
varies
destroy 20 years after date of last entry.
85-1.1-29
Judgment Docket Release
c. 20th Century
destroy 20 years after date of last entry.
85-1.1-30
Record of Delinquent Tax/Delinquent Tax Judgment Record IC 6-1-55-1 IC 6-1.1-23-9
1964- +
destroy 20 years after date of last entry.
85-1.1-31
Judgment Docket: Statements and Transcripts (orig. statements of judgment of court w. ref. to Judgment Docket) (ledger) ACTS 1929:83:1 IC 34-1-43-1 (not all courts created this ledger)
1929- +
destroy 20 years after date of last entry.
85-1.1-32
Judgment Statements and Transcripts (originals)
varies, usually after 1929- +
destroy 20 years after filing.
90-1.1-32.1
Collection Warrant Under Employment Security Act (IC 22-4-29-7)
varies
destroy after 20 years.
85-1.1-33
Judgment Docket Index
varies
destroy 20 years after date of last entry.
85-1.1-34
Praecipe/Certified Copy Praecipe (ledger)
1790- +
destroy 20 years after date of last entry.
85-1.1-35
Praecipes
1790- +
destroy 20 years after filing, if filed separately.
85-1.1-36
Executions
1790- + pre-1853
transfer to Archives Division, Indiana Archives and Records Administration.
post 1852
destroy 20 years after date of last entry.
85-1.1-37
Execution Dockets
1790- + pre-1853
transfer to Archives Division, Indiana Archives and Records Administration.
post 1852
destroy 20 years after date of last entry.
85-1.1-38
Sheriff's Execution Docket (rare)
c. 1853- +
destroy 20 years after date of last entry.
85-1.1-39
Register of Executions (rare)
c. 1870's- +
destroy 20 years after date of last entry.
85-1.1-40
Supplement to Execution Docket (rare)
c. 1870's- +
destroy 20 years after date of last entry.
85-1.1-41
Executions: Order of Sale (original pleadings)
c. 1790- +
destroy 20 years after date of issue.
85-1.1-42
Executions: Order of Sale (ledger)
c. 1790's- +
destroy 20 years after date of last entry.
85-1.1-43
Stay of Execution (original pleadings)
c. 1790's- +
destroy 20 years after date of issue.
85-1.1-44
Index to Execution Docket
varies
destroy 20 years after date of last entry.
85-1.1-45
Fee Bills (original filings)
1790- +
destroy after 20 years.
85-1.1-46
Fee Bill Record
varies, usually 20th Century
destroy 20 years after date of last entry.
85-1.1-47
Sheriff's Fee Bill Docket
varies, usually 20th Century
destroy 20 years after date of last entry.
85-1.1-48
Fee Bill Index
varies, usually 20th Century
destroy when last entry becomes 20 years old.
85-1.1-49
Tax Warrants IC 6-8-7-1 (1976)
1933-1980
destroy after 20 years.
85-1.1-50
Alias Tax Warrants IC 6-8-7-2 and IC 6-8-7-3 (1976)
1933-1980
destroy after 20 years.
85-1.1-51
Tax Warrants
1980- +
maintain 3 years after payment and audit by State Board of Accounts.
85-1.1-52
Alias Tax IC 6-8.1-8-2(e)
1980- +
maintain 3 years after payment and audit by State Board of Accounts.
NOTE: REVENUE DEPARTMENT MAY “RENEW A LIEN FOR ADDITIONAL TEN (10) YEAR PERIODS BY FILING AN ALIAS TAX WARRANT...”
85-1.1-53
Power of Attorney Filings
1790- + pre-9/1881
transfer to Archives Division, Archives and Records Administration.
post 9/1881
destroy after 20 years.
85-1.1-54
Power of Attorney Record (not all courts created)
c. 1881- + varies
destroy 20 years after date of last entry.
85-1.1-55
Power of Attorney Index (rare)
c. 1881- + varies
destroy 20 years after date of last entry.
85-1.1-56
Index to Misc. Court Records
c. 1853/81- + varies
maintain for period in which records are referred to.
85-1.1-57
Subpoena Docket (rare)
1790- +
destroy 20 years after date of last entry.
85-1.1-58
Sheriff's Subpoena Docket (rare)
1790- +
destroy 20 years after date of last entry.
87-1.1-59
Sheriff Foreign Service
varies
destroy 3 years after date of last entry.
88-1.1-60
Civil Fee Books
1790-c. 1913 +
destroy upon written approval of the IOJA.
Chancery
85-1.2-01
Chancery Order Book
1843-1852
maintain permanently.
85-1.2-02
Case Files, Chancery
to 1853
transfer to Archives Division, Archives and Records Administration.
Lis Pendens
85-1.3-01
Lis Pendens Record (Complaints) IC 32-30-11-11
1877- +
destroy 20 years after date of last entry.
85-1.3-02
Lis Pendens - Complaint Files IC 32-30-11-1
1877- +
destroy 20 years after filing.
85-1.3-03
Lis Pendens Record - Sheriff's Notice of Attachment IC 32-30-11
1877- +
destroy 20 years after date of last entry.
85-1.3-04
Lis Pendens - Sheriff's Notice of Attachment IC 32-30-11
1877- +
destroy 20 years after filing.
85-1.3-05
Lis Pendens Record— Sheriff's Certificates of Sale IC 34-2-29-1
1881-1987
destroy 20 years after date of entry.
85-1.3-06
Lis Pendens—Sheriff's Certificates of Sale IC 34-2-29-1
1881-1987
destroy 20 years after filing.
85-1.3-07
Lis Pendens— Redemption Record IC 34-2-29-3
1881-1987
destroy 20 years after date of last entry.
85-1.3-08
Lis Pendens— Redemptions IC 34-2-29-3
1881-1987
destroy 20 years after filing.
NOTE: IC 34-2-29-1 et seq. was repealed by P.L. 309-1987
85-1.3-09
Index—Lis Pendens Record (discretionary)
1877- +
destroy 20 years after date of last entry.
85-1.3-10
Transcript Order Book (to collect judgments)
JP to 1976 City 1847- + Gen.Cts. to current
destroy 20 years after date of last entry.
85-1.3-11
Transcripts (to collect judgments)
JP to 1976 City 1847- +
destroy 20 years after filing.
87-1.3-12
Transcript and Insurance Order Book (see also 85-1.3-10) (rare)
1877-1935
destroy.
NOTE: ACTS 1877(r): 43:1 required foreign insurance companies to file certain statements with the Auditor of State and Clerk of the Circuit Court, the latter to note “in vacation of entries of the order book of such court” the name of the company and its agent and the date of filing. Some courts created separate “order books” for this purpose.
87-1.3-13
Foreign Insurance Company Statements
1877-1935
destroy.
Partitions
85-1.4-01
Partition Record
1853-1869 (& later)
maintain permanently.
85-1.4-02
Partition Record Complete
1853-1869 (& later)
maintain permanently.
85-1.4-03
Case Files, Partitions
1853- +
maintain in accordance with Plenary Civil Case Files, 85-1.1-25R.
Dissolution Of Marriage
Some courts maintain separate filing systems and have created separate “Domestic Relations” records for divorce/dissolution of marriage.
85-1.5-01R
Entry Docket, Issue Docket & Fee Book
c. 1973- +
maintain permanently (may microfilm after 20 years).
85-1.5-02R
Order Book, Domestic Relations
c. 1973- +
maintain permanently. May microfilm after 20 years and transfer originals to the Indiana Archives and Records Administration or otherwise dispose of upon approval of the IOJA.
85-1.5-03R
Divorce Case Files
to 8/31/1973
maintain in accordance with schedule 85-1.1-25R.
85-1.5-04
Judgment Docket
c. 1973- +
destroy 20 years after date of last entry.
85-1.5-05
Execution Docket
c. 1973- +
destroy 20 years after date of last entry.
85-1.5-06
Domestic Relations Index
c. 1973- +
maintain permanently. May microfilm 6 years after ledger is filled.
88-1.5-07
Dissolution of Marriage Case Files
9/01/1973- +
maintain in accordance with Plenary Civil Case Files, 85-1.1-25R.
90-1.5-07.1
Dismissed Divorce/Dissolution of Marriage Case Files
9/1881- +
destroy in accordance with Dismissed Plenary Civil Case Files 85-1.1-26R.
91-1.5-0.8
UIRESA Uniform Support, Petition, Certificate and Order as Initiating Court Under IC 31-18-3-4
7/01/1951- +
maintain 2 years after order is entered if copy of petition is maintained by prosecuting attorney. (Docket Sheet/CCS is maintained).
01-1.5-10
Reciprocal Support (RS) Case files as Responding Court under IC 31-18-3-5
destroy case files 21 years after date of last action (Applies to both adjudicated and dismissed case files.)
93-1.5-09
Court Referral Case Files (IC 31-1-23); (IC 31-1-24)
1971 - +
Domestic Relations Counseling Bureau Files. Destroy files 21 years after date of last entry.
Criminal (2)
85-2-01
Indictment Record— Grand Jury (ledger)
1853-1973
transfer to Archives Division, Indiana Archives and Records Administration.
85-2-02
Indictments/Grand Jury Reports
1790- +
transfer to Archives Division, Indiana Archives and Records Administration after 20 years.
85-2-03R
Information Record
1853-1905
transfer to Archives Division, Indiana Archives and Records Administration.
87-2-33
Affidavit Record
1905-1973
transfer to Archives Division, Indiana Archives and Records Administration
87-2-34
Indictment/Information Record IC 35-34-1-1
1973- +
transfer to Archives Division, Indiana Archives and Records Administration after 20 years.
85-2-04
Informations/Affidavits (1905-1973)
1853 - +
transfer to Archives Division, Indiana Archives and Records Administration after 20 years.
85-2-05
Arrest Warrants
1790 - +
file with Criminal Case File.
85-2-06
Recognizance Bonds, Criminal
1790- +
transfer bonds prior to 9-01-1881 to Archives Division, Indiana Archives and Records Administration; destroy post 1881 bonds after 6 years.
85-2-07
Criminal Recognizance Bond Record (discretionary)
1790- +
transfer ledgers prior to 9-01-1881 to Archives Division, Indiana Archives and Records Administration; destroy post 9/1881 ledgers 6 years after date of last entry.
85-2-08
Continuing Recognizance Bond Record (discretionary) (rare)
1790 - +
destroy 6 years after date of last entry.
85-2-09
Habeas Corpus
1790 - +
transfer to Archives Division, Indiana Archives and Records Administration 6 years after date of issue, if filed separately.
85-2-10
Habeas Corpus (ledger)
1790- +
transfer to Archives Division, Indiana Archives and Records Administration 6 years after date of last entry.
85-2-11R
Entry Docket
1790-1913
maintain permanently.
85-2-12
Entry Docket & Fee Book
1913-1990
maintain permanently; may microfilm 20 years after date of last entry.
90-2-12.1
Issue Docket, Criminal
1790-c. 1915
destroy.
85-2-13
Fee Book, Criminal
to 1913
destroy if separate Entry Docket exists. If not, maintain permanently.
85-2-14
Clerk's Docket, Criminal (discretionary)
1790-1920's
destroy.
85-2-15
Judge's/Bench/Court Docket, Criminal
1790-1920's
destroy.
85-2-16
State Docket
c. 1880's
destroy.
85-2-17
Sheriff's State Docket
c. 1880's
destroy.
85-2-18
Docket Sheets, Criminal
c. 1910's-1990
maintain permanently. May microfilm original 3 years after case is disposed of.
85-2-19R
Order Book, Criminal
c. 1860's-1990 (varies)
maintain permanently. May microfilm after 20 years and transfer original to the Indiana Archives and Records Administration or otherwise dispose of upon approval of the IOJA.
85-2-20
Order Book Complete, Criminal (rare)
c. 1860's- c. 1880's
maintain permanently.
85-2-21R
Felony Criminal Case Files
1790- to 9-01-1881
transfer all files prior to 9-01-1881 to Archives Division, Indiana Archives and Records Administration.
9/1881-1990
Maintain a 2% statistical sample, which is determined by the IOJA with transfer to the Archives Division, Indiana Archives and Records Administration. Destroy remaining files 55 years after final disposition. Maintain packet for post- conviction relief.
87-2-21.1R
Dismissed Felony Case Files
9/1881 - +
destroy 2 years after order to dismiss is given.
90-2-21.2
Misdemeanor Criminal Case Files (CM)
1790- to 9/1881
transfer all files prior to 9-01-1881 to Archives Division, Indiana Archives and Records Administration.
9/1881 +
Maintain a 2% statistical sample, which is determined by the IOJA with transfer to the Archives Division, Indiana Archives and Records Administration. Destroy remaining files 10 years after final disposition.
1990- +
handgun possession maintain fifteen years.
85-2-22
Judgment Docket Criminal
rare as separate volume
destroy 20 years after date of last entry.
85-2-23
Disfranchisement Record (rare)
1920's
destroy.
85-2-24
Suspended Sentence Docket
1919-1977
destroy 55 years after date of last entry.
85-2-25
Judgment Withheld Docket
1919-1977
destroy 55 years after date of last entry.
85-2-26R
Depositions Published or Unpublished
1790- +
destroy after 55 years if unopened and not filed with court packet.
95-2-26.1
Misdemeanor Depositions Published or Unpublished
1852- +
destroy after 10 years if unopened and not filed in court packet.
85-2-27R
Shorthand Notes/Tapes/Disks Not Transcribed—Felonies
1873- +
destroy 55 years after date of trial.
[Criminal Rule 5]
89-2-27.1
Shorthand Notes/Tapes/Disks Not Transcribed-Misdemeanors (CM)
1873- +
destroy 10 years after date of trial.
85-2-28
Transcripts for Appeals
1790- +
file in Criminal Case File if copy is maintained.
85-2-29
Probation Files
1907- +
destroy 6 years after release of individual from final discharge.
95-2-29.1
Court Administered Alcohol Program (CAAP)
1974- +
destroy 6 years after release of individual from final discharge (Probation Department Files).
95-2-29.2
Alternative Sentencing Case Files (Work Release Files)
1991- +
destroy 6 years after release of individual from final discharge (Probation Department Files).
85-2-30
General Index, Criminals
varies
transfer to Archives Division, Indiana Archives and Records Administration after 55 years.
85-2-31R
Restitution Record IC 35-38-2-2
(1927) 1976- +
destroy 6 years after date of last entry.
89-2-32R
Search Warrants (Executed and Unexecuted) and not associated with a specific criminal case file
1790- +
place in separate case file and assign a criminal miscellaneous case number. Destroy 20 years after issuance of warrant. (The prosecuting attorney may request a longer retention period by filing a written request specifying the length of the extended retention period)
09-2-32.1
Search Warrant Executed and associated with specific criminal case file
1790- +
place in separate case file and assign a criminal miscellaneous case number. Destroy at the same time as the associated criminal case. If there is more than one associated criminal case, destroy at the same time as the case with the longest retention period. An association with a specific criminal case is created when a notice is filed with the court by the prosecuting attorney stating that a filed criminal case is associated with the executed search warrant. Upon the filing of such a notice, an entry shall be made on the CCS in both cases noting the association.
09-2-32.2
Search Warrants Denied or Not Executed
1790- +
destroy 2 years after order denying issuance of search warrant or if search is not executed (No return filed within the 2 year period presumes that warrant was not executed).
89-2-33R
Certificates on Standards for Breath Test Operators, Equipment & Chemicals (IC 9-30-6-5)
1983- +
destroy 10 years after filing or upon recordation in Nonjudicial Order Book 89-1.1-19.1.
05-2-34
Dismissed Misdemeanor Case Files
9/1881
destroy 1 year after order to dismiss is given.
05-2-35
Forensic Diversion Program
2004--+
destroy 6 years after release of individual from final discharge.
05-2-36
Wiretap recordings under IC 35-33.5-5-2
1990--+
Destroy after ten (10) years only upon an order of the court that issued the warrant.
05-2-37
Applications for wiretaps and corresponding warrants under IC 35-33.5-5-2
1990--+
Destroy after ten (10) years only upon an order of the court that issued the warrant.
09-2-38
Grand Jury Recordings and Transcriptions – felonies
1881+
Destroy 55 years after date of final disposition
09-2-38.1
Grand Jury Recordings and Transcriptions – dismissed felony cases
1881+
Destroy 2 years after order to dismiss granted
09-2-38.2
Grand Jury Recordings and Transcriptions – misdemeanors
1881+
Destroy 10 years after date of final disposition
09-2-38.3
Grand Jury Recordings and Transcriptions – dismissed misdemeanors
1881+
Destroy 1 year after order to dismiss granted
12-2-39
Problem-Solving Court Case Files
2002+
Destroy no earlier than 6 years after discharge from problem-solving court or completion of probation whichever is later
19-2-40
Pretrial Case Files
2019+
Destroy no earlier than 6 years from the date of case adjudication or sentencing whichever is later
Estates (3)
Wills
85-3.1-01R
Recorded Original Wills
1790- +
maintain permanently (as a part of the Estate Case File, or as a separate series if filed separately). May microfilm after 5 years.
85-3.1-02
Will Record
1790- +
maintain permanently in original format; may microfilm or store electronically as a critical record, for security.
85-3.1-03
Transcript Will Record/original Will Record Ledger (a copy of an original ledger, copied for preservation)
varies
maintain both versions permanently in original format; may microfilm or store electronically as a critical record, for security.
85-3.1.04
Clerk's Report of Wills Probated in Vacation
discretionary, usually from 1881, little used thereafter
maintain permanently in original format; may microfilm or store electronically as a critical record, for security.
85-3.1-05
Index to Will Record
discretionary
maintain permanently in original format, may microfilm or store electronically as a critical record, for security.
Estates
85-3.2-01
Appearance Docket
to c. 1881
maintain permanently.
85-3.2-02
Allowance Docket
to c. 1879
destroy.
85-3.2-03
Estate Entry Docket
to c. 1879
maintain permanently.
85-3.2-04
General Entry Claim and Allowance Docket
c. 1879 c.
maintain permanently.
85-3.2-05
Estate Entry Claim and Allowance Docket & Fee Book (Form 42)
c. 1911- +
maintain permanently; may microfilm and destroy original 3 years after date of last entry.
85-3.2-06
Vacation Entries in Estates and Guardianships
discretionary c. 1881-c. 1920's
maintain permanently.
85-3.2-07
Probate Claim Docket
discretionary c. 1853-c. 1879
destroy.
85-3.2-08
Clerk's Minute Book, Probate/Clerk's Docket
discretionary
destroy.
85-3.2-09
Clerk's Docket, Sale of Real Estate
discretionary
destroy.
85-3.2-10
Bar Docket, Probate
discretionary to c. 1920's
destroy.
85-3.2-11
Bench/Estate/Judge's Docket, Probate
to c. 1920's
destroy.
85-3.2-12
Issue Docket, Probate
discretionary to c.1913
destroy.
85-3.2-13
Transfer Docket, Probate
discretionary to c. 1920's
destroy.
85-3.2-14
Docket Sheets, Estate
c. 1910-1990
maintain permanently may microfilm 3 years after close of case.
85-3.2-15R
Probate/ Estate Case Files
1790-1990
maintain permanently (may microfilm 2 years after order of final discharge of personal representative).
85-3.2-16
Accounts Current Reports IC 29-1-1-23(f)
c. 1860's-
maintain as part of Probate Case File.
85-3.2-17
Claims Against the Estate
1790- +
maintain as part of Probate Case File.
85-3.2-18
Sale of Real Estate, Probate
1790- +
maintain as part of Probate Case File.
85-3.2-19
Settled Assignment of Estates, Probate
1790- +
maintain as part of Probate Case File.
85-3.2-20
Executor's Oath & Letters (ledger)
c. 1840's-1953
destroy ledger 20 years after disposal of last case.
85-3.2-21
Administrator's Oaths & Letters (ledger)
c. 1840's-1953
destroy ledger 20 years after disposal of last case.
85-3.2-22
Executor's Bond Record IC 29-1-1-23(d)
1840's- 6/30/1991
destroy ledger 20 years after disposal of last case.
85-3.2-23
Administrator's Bond Record IC 29-1-1-23(d)
1840's- 6/30/1991
destroy 20 years after disposal of last case.
88-3.2-51
Personal Representatives Bonds (ledger) per IC 29-1-1-23(d) (discretionary)
1/01/1954- 6/30/1991
destroy 20 years after disposal of last entry.
85-3.2-24
Executor's Bond to Sell Real Estate (ledger)
1853-c. 1881
destroy.
85-3.2-25
Administrator's Bond to Sell Real Estate (ledger)
1853-c. 1881
destroy.
85-3.2-26
Commissioner's Bond to Sell Real Estate (ledger)
1853-1881
destroy.
85-3.2-27
Record of Additional Bonds, Estates (discretionary)
c. 1853-c. 1881
destroy.
85-3.2-28
Commissioner's Bond Record (discretionary)
c. 1853-c. 1881
destroy.
85-3.2-29
Executor's Bonds Oaths & Letters (ledger)
c. 1853-1953
destroy 20 years after disposal of last case.
85-3.2-30
Administrator's Bonds, Oaths & Letters (ledger)
c. 1853-1953
destroy 20 years after disposal of last case.
85-3.2-31
Administrator's Executor's and Guardian's Bonds to Sell Real Estate
1853 - c. 1881
destroy.
NOTE: ORIGINAL BONDS, OATHS, & LETTERS ARE APPROVED BY THE COURT, ARE ENTERED IN THE ORDER BOOK WITH ORIGINALS FILED IN THE ESTATE CASE FILES.
85-3.2-32
Record of Inventories IC 29-1-1-23(e)
1853-6/30/1991
destroy 20 years after disposal of last case.
85-3.2-33
Inventory of Surviving Partners (ledger)
post 1853, discretionary
destroy 20 years after disposal of last case.
85-3.2-34
Record of Inventory & Sale Bills
1853-6/30/1991
destroy 20 years after disposal of last case.
85-3.2-35
Record of Sale Bills/Account Sale of Personal Property
1853-1953
destroy.
85-3.2-36R
Probate Order Book
1790-1990
maintain permanently. May microfilm after 20 years and transfer originals to the Indiana Archives and Records Administration or otherwise dispose of upon approval of the IOJA.
85-3.2-37R
Probate Order Book, Complete
c. 1829-c. 1920's
maintain permanently. May microfilm after 20 years and transfer originals to the Indiana Archives and Records Administration or otherwise dispose of upon approval of the IOJA.
85-3.2-38
Order Book Estates, Vacation Entries
c. 1881-c. 1969
maintain permanently.
85-3.2-39
Assignment Order Book
discretionary
maintain permanently.
85-3.2-40
Probate Order Book, Transcript of Original
discretionary
maintain permanently.
85-3.2-41
Record of Administrator's Accounts IC 29-1-1-23(f)
c. 1860's-+ 6/30/1991
maintain permanently.
85-3.2-42
Inheritance Tax Files
1913- +
maintain as part of Probate Case File.
85-3.2-43
Inheritance Tax Ledger
1913- +
maintain permanently, may microfilm & destroy original 15 years after date of last entry.
85-3.2-44
Judgment Docket, Probate (rare)
1790- +
destroy 20 years after date of last entry.
85-3.2-45
Praecipe Book, Probate (rare)
1790- +
destroy 20 years after date of last entry.
85-3.2-46
Execution Docket, Probate (rare)
1790- +
destroy 20 years after date of last entry.
85-3.2-47
General Index to Estates/Probate IC 29-1-1-23
1790-1990
maintain permanently – may microfilm or store electronically for security purposes.
85-3.2-48
General Index to Probate Complete Record
to c. 1920's
maintain permanently.
85-3.2-49
Index to Administrator's & Executor's Bonds IC 29-1-1-23
1840's- 6/20/1991
destroy when last corresponding bond ledger is destroyed.
88-3.2-50
Fee Books, Probate
1790-c. 1913
destroy upon written approval of IOJA.
Guardianships
85-3.3-01
Guardianship Docket
c. 1853-c. 1913
maintain permanently.
88-3.3-18
Guardianship Docket & Fee Book IC 29-1-1-23
1913- +
microfilm and destroy original 20 years after date of last entry/close of guardianship.
85-3.3-02
Clerk's Guardianship Docket
c. 1853-c. 1913
destroy.
85-3.3-03
Bar Docket, Guardianships
c. 1853-c. 1920's
destroy.
85-3.3-04
Bench/Judge's Docket, Guardianships
1790-c. 1920
destroy.
85-3.3-05
Guardianship Docket Sheets
c. 1910-1990
microfilm and destroy original 20 years after close of case.
85-3.3-06R
Case Files, Guardianships
1790-1990
maintain permanently (may microfilm 5 years after order of final discharge of guardian).
85-3.3-07
Guardianship Accounts Current Reports
c. 1860's- 6/30/1991
maintain permanently. Maintain as part of Guardianship Case File.
94-3.3-18
Record of Guardianship Accounts Current IC 29-1-1-23(f)
c. 1860's- 6/30/1991
maintain permanently.
85-3.3-08
Guardian's Oaths & Letters Record
1847- +
destroy ledger 20 years after close of last case.
85-3.3-09
Guardian's Bond Record
1847- 6/30/1991
destroy ledger 20 years after close of last case.
85-3.3-10
Guardian's Bond Record to Sell Real Estate
1853-c. 1881
destroy.
85-3.3-11
Guardian's Bond, Oath & Letter Record
c. 1853-1953
destroy ledger 20 years after close of last case.
NOTE: ORIGINAL BONDS, OATHS & LETTERS ARE APPROVED BY THE COURT, ARE ENTERED IN THE ORDER BOOK WITH ORIGINALS FILED IN THE GUARDIANSHIP CASE FILES.
85-3.3-12R
Inventory Record, Guardianships
1853- +
destroy 20 years after disposal of last case.
85-3.3-13
Record of Sale Bills, Guardianships
1853-1953
destroy.
85-3.3-14R
Order Book, Guardianships
discretionary
maintain permanently. May microfilm after 20 years and transfer original to the Indiana Archives and Records Administration or otherwise dispose of upon approval of the IOJA.
85-3.3-15
General Index Guardianships
discretionary
maintain permanently.
85-3.3-16
Index to Guardianship Bonds
discretionary to 6/30/1991
destroy filled ledger 20 years after entry of last case.
88-3.3-17
Fee Books, Guardianships
1790-c. 1913- +
destroy upon written approval of IOJA.
Trusts
(Separate record series from probate, estates)
85-3.4-01R
Trust Entry Docket Book/Trust Estate Fee Book [not required by IC 30-4-4-4(a)]
-to current
maintain permanently, (may microfilm after 20 years).
85-3.4-02
Trust Case Files
-to current
maintain permanently, (may microfilm 3 years after disposal).
85-3.4-03
Record of Trust Company Oaths (ledger)
varies
destroy 4 years after date of last entry.
85-3.4-04
Record of Delinquent Trust Records (ledger)
varies
maintain permanently.
85-3.4-05
Trustee's Miscellaneous Record of Reports (ledger)
varies
maintain permanently.
Family Law (4)
Juvenile Court
85-4.1-01
Record of Affidavit for Prosecution of Juvenile (discretionary)
1903- +
destroy 20 years after date of last entry.
85-4.1-02
Entry Docket/Juvenile Entry Docket, Issue Docket & Fee Book (ledger)
1903-1990
destroy 20 years after date of last entry.
85-4.1-03
Juvenile Court Docket/Judge's Docket (replaced by Docket Sheets)
1903-c. 1930's
destroy 20 years after date of last entry.
85-4.1-04
Docket Sheets
c. 1910-1990
destroy 20 years after last entry or 20 years after time when minor reaches majority unless expunged.
85-4.1-05
Investigator's Case Reports (ledger)
1903- +
destroy 20 years after date of last entry.
85-4.1-06R
Master Card Index File
1903- +
destroy 20 years from date of last entry or all born prior to 12-31 of year when child is 18 years of age.
85-4.1-07
Society History Case Files
1903- +
destroy 12 years after last entry or 12 years after time when minor reaches majority unless expunged.
85-4.1-08R
Juvenile Order Book (ledger)
1903-1990
maintain permanently, except individual records expunged. May microfilm after 20 years and transfer original to the Indiana Archives and Records Administration or otherwise dispose of upon approval of the IOJA.
01-4.1-29
JD case files
IC 31-30-1-4 felonies committed by a juvenile under 16 years of age
destroy 12 years after juvenile reaches 18th birthdate.
01-4.1-30
JD, JC, JM and JS case files
Delinquency cases not under IC 31-30-1-4 for under 16 years of age and all CHINS, status and miscellaneous case files
destroy 12 years after juvenile reaches 18th birthdate.
01-4.1-31
JT case files
Termination of parental rights
destroy 5 years after juvenile reaches 18th birthdate.
01-4.1-32
Juvenile CCS
Official Chronological Case Summary
maintain permanently.
01-4.1-33
Juvenile RJO
Record of Judgments and Orders
maintain permanently.
87-4.1-21
Dismissed Juvenile Case Files
1903- +
destroy 2 years after order to dismiss is given.
85-4.1-10
Adult Causes, Contributing to Delinquency of Minor (Case Files)
1905- +
destroy 20 years from final judgment/order.
85-4.1-11
Bonds
1903- +
destroy 3 years after disposal of case, if such bonds are filed separately.
85-4.1-12
Record of Commitments (ledger)
1869- +
destroy 7 years after release of last person named in ledger.
85-4.1-13
Record of Releases (ledger)
1869- +
destroy 7 years after release of last person named in ledger.
85-4.1-14
Record or Reports from Juvenile Institutions (ledger)
1869- +
destroy 7 years after release of last person named in ledger.
85-4.1-15
Juvenile Institutional Report (Case Files)
1869- +
destroy 7 years after individual is released from probation.
85-4.1-16R
Probation Case Files/Folders
1903- +
destroy 7 years after individual is released from probation or informal adjustment and after child reaches 18th birthday.
88-4.1-23
Juvenile Probation Officer's Copy of Report Where no Delinquency is Filed
varies
destroy after compilation of statistics.
88-4.1-24
No Probable Cause Files
varies
destroy after 2 years of filing.
88-4.1-25
Statistical Sheets
varies
destroy upon compilation of statistics.
88-4.1-26R
Shorthand Notes/Tapes/Disks Not Transcribed
varies
destroy 7 years after date of trial and final judgment.
88-4.1-27
Court Reporter Calendars “Court Reporter's Call Sheets”
varies
maintain current year and previous year and discard earlier years.
85-4.1-17
Judgment Docket, Juvenile Court
1903- +
maintain for 20 years from date of last entry.
85-4.1-18
Juvenile Fee Book/Juvenile Fine and Fee Docket (ledger)
1903- +
destroy 6 years after date of last entry.
85-4.1-19
General Index, Juvenile Court (ledger or card file) (discretionary)
1903-1990
destroy 20 years after date of last entry.
85-4.1-20
Juvenile Restitution Record (ledger) IC 35-7-2-1
1976- +
destroy 7 years after termination of probation of last person entered.
88-4.1-22
Fee Books, Juvenile
1903-c. 1913
destroy upon written approval of IOJA.
91-4.1-28
Juvenile Wardship Case Files
1903- +
maintain under 01-4.1-30.
Note: Under ACTS 1936(ss): 3:26(b), IC 12-1-3-10, 1976, County Boards of Welfare filed for “the dismissal of such guardianships”. These Case Files are not dismissed but such agency is ending its jurisdiction in such cases.
Paternity
85-4.2-01R
Paternity Book
1941- +
maintain Order permanently in court; may microfilm filled ledger for security.
85-4.2-02R
Docket Sheets
1941- +
maintain permanently in court; may microfilm 3 years after disposition using standards of Admin. R. 6.
85-4.2-03R
Paternity Case Files
1941- +
maintain permanently (may microfilm after 5 years).
87-4.2-04R
Dismissed Paternity Case Files
1941- +
maintain permanently (may microfilm after 2 years from order of dismissal).
91-4.2-05
Shorthand Notes/ Tapes/Disks Not Transcribed
1941- +
maintain permanently.
Adoptions
85-4.3-01R
Adoption Order Book/Record
1941- +
maintain permanently. May microfilm after 20 years and transfer originals to the Indiana Archives and Records Administration or otherwise dispose of upon approval of the IOJA.
85-4.3-02R
Adoption Case Files
1941- +
maintain permanently (may microfilm after 5 years).
95-4.3-02.1
Dismissed Adoption Case Files
1941- +
maintain permanently (may microfilm after 2 years from order of dismissal).
85-4.3-03
Adoption Docket Sheets
1941- +
file with Adoption Case File.
85-4.3-04
Adoption General Index
1941- +
maintain permanently in original format.
91-4.3-05
Shorthand Notes/Tapes/Disks Not Transcribed
1941- +
maintain permanently.
Court-Ordered Birth Certificates
85-4.4-01R
Birth Certificate Record (Order Book Index of Judicial Judgment & Decree)
1941- +
maintain permanently. May microfilm after 20 years and transfer originals to the Indiana Archives and Records Administration or otherwise dispose of upon approval of the IOJA.
85-4.4-02
Birth Certificate Record—Original Pleadings
1941- +
destroy 5 years after hearing.
County Court and Courts Performing County Court Functions (5)
85-5.1-01R
Small Claims Docket and Fee Book
1976-1990
destroy after 20 years if not used as substitute Order Book (see 85-5.1-02R).
85-5.1-02R
Civil Order Book - Small Claims/ Small Claims Docket
1976-1990
maintain permanently. May microfilm after 20 years and transfer originals to the Indiana Archives and Records Administration or otherwise dispose of upon approval of the IOJA.
85-5.1-03R
Small Claims Docket Sheets
1976-1990
maintain permanently (may microfilm 3 years after disposition)
90-5.1-03.1R
Small Claims Shorthand Notes/Tapes/ Disks Not Transcribed
1971- +
destroy or reuse 3 years after date of trial. See 89-1.1-26.1R for CP cases.
85-5.1-04
Judgment Docket Small Claims Rule 11
1976- +
destroy 20 years after date of last entry.
85-5.1-05R
Small Claims Case Files
1976-1990
destroy 5 years after order releasing judgment; or 10 years where judgment has not been ordered released or where no discharge in bankruptcy is filed.
87-5.1-21R
Dismissed Small Claims Case Files
1976- +
destroy 2 years after order to dismiss is given or after discharge in bankruptcy is filed.
85-5.1-06R
Civil Order Book—Plenary/Plenary Docket
1976-1990
maintain permanently. May microfilm after 20 years and transfer originals to the Indiana Archives and Records Administration or otherwise dispose of upon approval of the IOJA.
85-5.1-07R
Plenary Case Files
1976-1990
maintain in accordance with 85-1.125R
85-5.1-08R
Criminal Entry Docket and Fee Book
1976-1990
maintain 55 years in original or microfilm 10 years after last entry and destroy original.
85-5.1-09
Traffic Violation Docket
1976-1981
destroy.
85-5.1-10R
Infractions Order Book
1981-1990
destroy 10 years after date of last entry.
85-5.1-11R
Criminal and Traffic Docket
1976-1981
if it contains Class D Felonies, maintain 55 years; if misdemeanor only, destroy after 10 years.
85-5.1-12R
Criminal Order Book/Criminal & Misdemeanors
1976-1990
maintain permanently. May microfilm after 20 years and transfer originals to the Indiana Archives and Records Administration or otherwise dispose of upon approval of the IOJA.
85-5.1-13R
Case Packets, Traffic Infractions
1977-1990
destroy 10 years prior to 1981; after 9-01-1981 destroy after 2 years if court complies with IC 9-30-3-11(c), (d).
85-5.1-13.1R
Traffic Non-moving Violations
1979-1990
destroy 3 years after end of calendar year and after audit by State Board of Accounts.
87-5.1-22R
Case Packets, Non-Traffic Infractions
1977-1990
destroy 10 years after final judgment.
87-5.1-23R
Case Packets, Ordinance Violations
1976-1990
destroy 10 years after final judgment.
90-5.1-23.1R
Infraction/Ordinance Violations Shorthand Notes/Tapes/Disks Not Transcribed
1971- +
destroy or reuse 2 years after final judgment. For felony and misdemeanors see 85-2-27R and 89-2-27.1.
85-5.1-14
Case Files—Criminal & Misdemeanor
1976-1990
destroy misdemeanor case files 10 years after final disposition; maintain Class D Felonies for 55 years-1979 +. Sample CM case files in accordance with 90-2-21-2; sample felony cases in accordance with 85-2-21R.
90-5.1-14.1
Copy of Pretrial Diversion Contract and Papers Filed in County of Residence, Different From County of Conviction
1976- +
retain for 2 years after contract's termination date.
85-5.1-15
General Indices
1976- +
maintain for life of ledger they index.
85-5.1-16
Jury Record
1976- +
destroy 3 years after date of final entry and audit by State Board of Accounts.
Justice of the Peace Jurisdiction
85-5.1-17
Civil Docket
to 1976
destroy.
85-5.1-18
Civil Case Files
to 1976
destroy.
85-5.1-19R
Criminal Docket
to 1976
destroy.
85-5.1-20R
Criminal Case Files
to 1976
destroy.
NOTE: Includes Lake County JP courts through 1978. For records prior to 1941, offer to local repository or Archives Division, Indiana Archives and Records Administration before destruction.
Town Court and City Criminal Jurisdiction
91-5.1-29
Criminal Docket
varies
destroy 10 years after last entry.
91-5.1-30
Criminal Case Files
varies
destroy 10 years after final entry.
City Civil Jurisdiction
88-5.1-24
Civil Entry Dockets
1875-1905; 1917- +
destroy after 20 years by petition to county records commission.
88-5.1-25
Civil Docket Ledgers/Sheets
1875-1905; 1917- +
destroy after 10 years.
88-5.1-26R
Order Books (“Minute Books” Lake County)
1875-1905; 1917- +
maintain permanently. May microfilm after 20 years and transfer originals to the Indiana Archives and Records Administration or otherwise dispose of upon approval of the IOJA.
88-5.1-27
Civil Case Files
1875-1905; 1917- +
destroy after 5 years from date of final judgment.
88-5.1-28
Fee Books, Civil
1875-1905; 1917- +
destroy 10 years after completion of volume.
Naturalizations (6)
(Formerly schedules 85-6-1 through 12). Transfer any and all naturalization records immediately to the Archives Division, Indiana Archives and Records Administration through the IOJA. See Indiana Rules of Court, 1991, page 675 for list.
Court Of Conciliation (7)
85-7-01
Order Book
1853-1865
transfer to Archives Division, Indiana Archives and Records Administration.
85-7-02
Case Files
1853-1865
transfer to Archives Division, Indiana Archives and Records Administration.
Special Judicial Functions (8)
85-8.1-01R
Insane Record/Mental Health Record
1848- +
maintain permanently. May microfilm after 20 years and transfer originals to the Indiana Archives and Records Administration or otherwise dispose of upon approval of the IOJA.
85-8.1-02
Insanity Inquests/M.H. Hearing, Case Files
1848-1990
destroy 7 years after discharge.
85-8.1-03R
Proceedings to Recommit to a Hospital for Insane
1881-1927
maintain permanently. May microfilm after 20 years and transfer originals to the Indiana Archives and Records Administration or otherwise dispose of upon approval of the IOJA.
85-8.1-04R
Gen. Index to Insane/Mental Health Record (discretionary)
-1990
maintain permanently. May microfilm after 20 years and transfer originals to the Indiana Archives and Records Administration or otherwise dispose of upon approval of the IOJA.
94-8.1-05
Commitment Files, Alcoholism
1929- +
destroy 7 years after discharge.
85-8.2-01
Commitment Order Book, Epilepsy IC 16-14-9.1
1907-1990
transfer to Archives Division, Indiana Archives and Records Administration 20 years after last entry.
85-8.2-02
Commitment Files, Epilepsy IC 16-14-9.1
1907-1990
destroy 2 years after discharge of patient.
85-8.3-01
Commitment Order Book, Feeble-minded IC 16-15-1-2
1901-1990
transfer to Archives Division, Indiana Archives and Records Administration 20 years after last entry.
85-8.3-02
Commitment Files, Feeble-minded IC 16-15-1-2
1901-1990
destroy 2 years after discharge of patient.
85-8.4-01
Riley Hosp'l Order Book
1924-1943
transfer to Archives Division, Indiana Archives and Records Administration.
85-8.4-02
Case Files, Riley Hosp'l
1924-1943
destroy.
85-8.5-01
Commitment Files, Children to Public Hospitals
1933-1943
destroy.
85-8.6-01
IU Medical Center Order Book
1939-1943
destroy.
85-8.6-02
Case Files, IU Medical Center
1939-1943
destroy.
85-8.7-01
Record of Receiverships IC 34-2-6-1
1911-1990
destroy 20 years after date of last entry.
85-8.7-02
Files, Receivership Affidavit of Assets and Liabilities
1911-1990
destroy 20 years after filing.
85-8.7-03
Files, Receivership Claims
1911-1990
destroy 20 years after filing.
85-8.8-01R
Drainage Petitions and Case Files
1881-1990
maintain permanently (may microfilm after 10 years).
85-8.8-02R
Drainage Order Book
1881-1990
maintain permanently. May microfilm after 20 years and transfer of originals to the Indiana Archives and Records Administration or otherwise dispose of upon approval of the IOJA.
General Schedules (9)
87-9-01
Jury Lists (name slips and lists)
1790- +
maintain for 10 years unless entered in order book. If entered in order book, destroy 2 years after drawing.
87-9-02R
Order Book, Appellate Court Decisions
c. 1880- + varies
maintain permanently. May microfilm after 20 years and transfer originals to the Indiana Archives and Records Administration or otherwise dispose of upon approval of the IOJA.
87-9-03R
Appellate Court Decisions
1790- +
maintain permanently. May microfilm after 20 years and transfer originals to the Indiana Archives and Records Administration or otherwise dispose of upon approval of the IOJA.
90-9-04
Jury Record (List of Jurors) Serving on Specific Cases/Time Book (ledger)
1853- +
destroy 3 years after volume is filled and after audit by State Board of Accounts.
90-9-05
Jury Questionnaire Forms
1881- +
destroy after 2 years from date of creation.
05-9-06
Documentation supporting juror disqualifications, exemptions, and deferrals
2003--+
retain for a minimum of two (2) years.
05-9-07
Digital Master created in accordance with Administrative Rule 6
2005--+
deposit digital master (regardless of medium [used for generation of microfilm]) with the Indiana Archives and Records Administration Vault for security backup.
Trial Rule 77 Schedules (10)
94-10-01
Case Files
1991- +
Apply existing schedules for each jurisdiction, adjudicated & dismissed.
94-10-02
Indexes
1991- +
Apply existing schedules for each jurisdiction.
94-10-03
Chronological Case Summary (CCS)
1991- +
For all types (except for IF/OV), maintain permanently. May microfilm 5 years after final disposition. If maintained electronically, guarantee capacity to generate hard copy at any time. For IF/OV, destroy 10 years after final disposition.
94-10-04
Record of Designated Judgments and Orders (RJO)
1991
Maintain each type permanently. May microfilm 2 years after completion of volume in accordance with standards set in Administrative Rule 6. If maintained electronically, guarantee capacity to generate hard copy at any time.